REAL PROPERTY MANAGEMENT SPECIALIST III (SR-22) [2 vacancies]
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Apply to REAL PROPERTY MANAGEMENT SPECIALIST III (SR-22) [2 vacancies] at City and County of Honolulu, HIJob details
- Location
- Honolulu or Hawaii
- Work type
- Onsite
- Compensation
- $66,324/yr
- Posted
- 6 days ago
- Apply on
- governmentjobs.com
About this role
About the Department
What You'll Do:
- Manage and monitor assigned real property assets and related contractual agreements to ensure compliance with contractual requirements, laws, regulations, reporting standards and City policies.
- Analyze financial, operational, audit and compliance information to identify issues, mitigate risks and recommend process improvements.
- Coordinate with Property Management Agents to oversee property maintenance, capital improvement projects, condition surveys, tenant relations, and day-to-day operations.
- Coordinate with tenants, contractors, lessees, government agencies, and other stakeholders to resolve property management issues.
- Prepare reports, provide recommendations, and other documentation to support asset management and decisions.
POSITION SPECIFIC INFORMATION
There is one (1) vacancy with Section 1 (Focuses on Affordable Housing Portfolio)
Oversee third-party property management contractors to ensure effective operations and contract compliance.
Coordinate property maintenance, capital improvement projects, and site inspections
Administer tenant relocation activities, including preparing relocation plans, coordinating moves, and ensuring compliance with applicable relocation requirements.
Respond to tenant concerns, coordinate resolution of housing-related issues, and work with service providers, contractors, and other stakeholders.
Monitor compliance with affordable housing program requirements and assist with reporting to funding agencies.
- Administer ground leases and other real estate agreements, including monitoring lease requirements, rent adjustments, and critical contract deadlines.
- Maintain and improve the City's real property inventory by reviewing deeds, easements, leases, and other property records for accuracy and completeness.
- Support long-range land management planning, asset governance, and portfolio strategy for City-owned real property.
- Coordinate and process documentation for newly acquired or transferred real property interests.
- Periodic onsite inspections of properties may require use of personal protective equipment, such as hard hats, safety glasses, and safety vests.
Position Duties
- use a valid e-mail account;
- verify your e-mail address is entered correctly on your GovernmentJobs account;
- are subscribed to email notices;
- check your spam folders; and
- add [email protected] and [email protected] to your contact list.
Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.
Minimum Qualifications
At the time of application, you must be a citizen, national or permanent resident alien of the United States, or a non-citizen eligible under federal law for unrestricted employment.
Equivalent to graduation from an accredited four-year college or university with a Bachelor's degree in Political Science, Public or Business Administration, Economics or a related field.
Four years of professional work experience, in any occupation, may substitute for a general bachelor's degree.
Four years of general work experience (does not need to be professional level experience) in real property management may substitute for a general bachelor's degree.
Education Verification: Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration.
EXPERIENCE REQUIREMENT:
Three (3) years of general administrative and analytical work experience, one (1) of which shall have involved property management, the acquisition and/or disposition of real property or other technical phases of real estate transactions, or related experience.
Applicable Skills Needed:
- Interpreting and applying real estate laws, regulations, contracts, and legal documents.
- Analyzing financial, operational, and property-related information to identify issues and recommend solutions.
- Managing contracts, leases, compliance requirements, and property records with accuracy and attention to detail.
- Conducting research and gathering information to support property management decisions and asset planning.
- Preparing clear, organized reports, correspondence, and other written materials.
- Building productive working relationships and communicating effectively with tenants, lessees, contractors, government agencies, and the public.
Valid appropriate driver's license (automobile/Type 3), as required.
Other Qualifications
If you qualify for the position, your name will be eligible for consideration for the current vacancy and future job openings with this job title. Screening will be based on the education, experience, and other job-related information provided in your application. Failure to provide sufficient information may result in your application being rejected or your receiving a lower rating. All information provided on an application is subject to verification. As applicable, false or misleading statements or omissions of material facts are grounds for disqualification and/or termination of employment with the City and County of Honolulu.
Benefits
What are the benefits of being a City Employee?
-- Vacation: Employees may earn up to 21 days per year.
-- Sick Leave: Employees may earn up to 21 days per year.
-- Holidays: 13 days a year; 14 days during election years.
-- Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.
-- Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).
-- Group Life Insurance: No cost for eligible employees.
-- Deferred Compensation Plan: Invest in your future...choose to defer part of your pre-tax income for retirement.
-- Retirement Plan: The Employees' Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.
-- Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item
-- Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.
-- Direct Deposit: Direct deposit of paychecks to a designated financial institution is available.
-- Employee Assistance Program (EAP): Confidential, professional counseling and resource referral.
-- Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service. For program requirements and additional information, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
To view additional information, please visit our Benefits of City Employment page.
* All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.
Supplemental Questions
When applying for this position, please thoroughly complete the Education, Work Experience, and Supplemental Question sections of your application. The information provided in these sections, particularly the job-specific Supplemental Questions, will be used to determine whether you meet the qualification requirements for the job and your final score. Failure to provide detailed and complete information or submit any required documentation may result in your application being rejected or you receiving a lower score.
Please do not submit resumes in place of completing any of these sections.
List each work experience separately, do not combine jobs. For example, if you've held more than one position or job level(s) for the same employer, they should be listed and described separately so that the resulting changes in your duties and responsibilities are accurately reflected. If any part of your experience is unclear, you may be asked to provide a copy of your official job/position description (PD).
In general (unless otherwise specified on the job posting), the following criteria is utilized for evaluation of the Minimum Qualification Requirements:
- Substitute, temporary assignment, internship or volunteer experience requires an official letter of verification from your supervisor and/or Human Resources department. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number.
- Concurrent or overlapping experiences and/or education will NOT be double credited.
- Professional experience refers to work that generally involves independent critical thinking, solving complex, non-routine problems, preparing reports, and interpreting and applying technical information.
- Most work experience as an intern will NOT be creditable as equivalent to professional experience.
- Calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated. Hours worked in excess of 40 hours/week will not be extra credited.
- Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience.
- Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, NOT one and a half years.
- Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience.
- All requirements for the position must be met at the time of application or by the closing date of the recruitment.
Possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.
Any information you submit is subject to verification. Supporting documents must be either electronically attached to your application or submitted to our office at: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Documents should be identified by job title and recruitment number.
If you previously submitted education documents (e.g., transcripts, diploma, etc.) to our office, for most cases you are not required to resubmit them. Supporting documents with an expiration period (e.g., driver's license, Department of Transportation medical certificate, etc.) will need to be submitted with each application to verify possession of a current license or certificate at the time specified on the job posting.
- I certify that I have read and understand the above statements.
For each position you listed in the Work Experience section of your application that qualifies you for this position, describe in detail your PROFESSIONAL EXPERIENCE in General Administrative and Analytical Work.
Include in your explanation:
- Your major duties and responsibilities;
- Your specific administrative and analytical duties including the nature, scope and complexity of the program(s) for which you were administratively responsible;
- The percentage of your total time spent in each area;
- The number and title(s) of people you supervised; and
- The title of your immediate supervisor.
For each position you listed in the Work Experience section of your application that qualifies you for this position, describe in detail your specific duties and responsibilities involving property management, the acquisition and/or disposition of real property or other technical phases of real estate transactions or related experience.
Include in your explanation examples of your experience with:
- Procurement, development, management, and monitoring of real estate contracts or agreements;
- Conducting property inspections, property investigations, and house rule enforcement for real property/facilities;
- Auditing, monitoring, and oversight of financial budgets and reporting;
- Developing systems and maintaining inventories of real and personal property;
- Preparing and developing special provisions, bid specifications, and minimum requirements for management plans of real property/facilities; and
- Researching, organizing, and drafting written reports, and recommendations; and writing responses to inquiries, investigations, complaints, and suggestions.
Required Question
Agency Information
EmployerCity and County of HonoluluAddress 650 South King Street, 10th FloorHonolulu, Hawaii, 96813 Phone(808) 768-8536
Website https://www.honolulu.gov/dhr/