Risk Management - Executive Assistant

Morgan Stanley Investment Management (“MSIM”), together with its investment advisory affiliates, operates in 23 countries with $781 billion in assets under management or supervision.

Morgan Stanley Investment Management strives to provide outstanding long-term investment performance, service and a comprehensive suite of investment management solutions to a diverse client base, which includes governments, institutions, corporations and individuals worldwide.

MSIM Risk Management is looking to add a dedicated Administrative Assistant to support the Co-Heads of Risk and their Risk Managers.  The role will involve collaborating with other administrative assistants as needed.  Responsibilities include standard administrative functions such as scheduling/maintaining calendars, expense management, arranging travel and other miscellaneous administrative requirements, as well as Risk specific projects and tasks.

Key Responsibilities

• Assist risk managers across multiple risk stripes with various processes including:
  • Keeping detailed committee meeting minutes
  • Administrative support for product approvals
  • Client requests & reporting
  • Seed capital notification management
  • Managing annual policy and procedure due diligence
• Leverage AI for process improvement and streamlining projects
• Schedule and maintain calendars. This involves coordinating times, communicating and corresponding with internal/external participants, scheduling rooms, addressing technology needs, and handling catering arrangements as needed. Also involves using judgment with internal and external clients, navigating firm effectively, responding to requests, and having ability to re-prioritize calls/meetings as needed.
• Make domestic/international travel arrangements. This includes developing detailed agendas, managing any visa requirements, and addressing other travel/logistics related requirements as needed.
• Prepare, submit, and monitor expense reports.
• Manage telephone coverage as needed, including responding to inquiries, routing calls, and taking detailed messages.
• Demonstrate discretion with sensitive information related to firm, team, and/or staff.
• Special projects and requests as needed.

Requirements

Education & Experience

• Bachelor’s degree with emphasis in Finance, Economics, or other related fields preferable.
• 8-10 years relevant administrative support experience, preferably in the asset management industry.

Skills

• Excellent written, verbal, and interpersonal communication skills.
• Prioritization, attention to detail and accuracy, follow-up with a sense of urgency, and strong organizational skills are essential.
• Ability to work independently, ask for guidance as needed, and take direction.
• Flexible attitude with the willingness to take on new projects.
• Proficiency in Microsoft Word, Excel, and PowerPoint. Familiarity with Corporate Services Travel Online (CSTO), Concur a plus.

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years.  Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.

To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices​ into your browser.

Expected base pay rates for the role will be between $43.27 – $50.48 per hour at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.

Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background.  Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents.

Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.

For more information, please visit: https://www.morganstanley.com/people-opportunities/eeo.