Sacraments Coordinator - St Mary Delaware

Job Title: Sacraments Coordinator
Parish: St. Mary Catholic Church
Location: Delaware, Ohio
Reports To: Pastor
FLSA Status: Exempt (Salaried) – Full-Time

Salary Range: 39k - 46k 

Position Summary
The Sacraments Coordinator oversees sacramental preparation, coordination, and parish
records management. This role fosters discipleship, faith formation, and engagement among
youth and their families, coordinates the preparation and celebration of key sacraments, and
ensures accurate, compliant sacramental recordkeeping. Role will also support day to day
parish operations, working with Office Manager on parishioner and ministry support, Pastor
support and liturgical support. The Sacraments Coordinator works collaboratively with the
Pastor, parish staff, volunteers, and families to advance the mission of St. Mary Catholic Church
in alignment with diocesan guidelines.

Essential Job Responsibilities
Sacramental Preparation & Coordination
● Oversee sacramental preparation programs for:
○ Infant Baptism
○ First Reconciliation - working with CGS Coordinator
○ First Holy Communion - working with CGS Coordinator
○ Youth Confirmation - working with CGS Coordinator
○ Marriage Preparation

● Coordinate preparation programs, classes, retreats, rehearsals, and liturgies for
sacraments in collaboration with the Pastor and Liturgy team, especially Director of

Evangelization, CGS Coordinator and Youth Ministry leader as required.

● Assist with preparation for the Sacrament of Marriage as needed.

● Serve as a liaison between the parish and the Diocese of Columbus on matters related
to youth ministry and sacramental formation.

● Consult with the Pastor on curriculum, resources, and program design for sacramental
preparation.

 

Records Management & Administration
● Maintain accurate and up-to-date sacramental records, registers, attendance files, and
certificates in compliance with diocesan policies.

● Manage parish databases (e.g., Parish Data System or similar) and communication
tools.

● Ensure all Safe Environment / Protecting God’s Children compliance requirements are
met for volunteers, catechists, and program participants in partnership with the Safe

Environment Coordinator.

● Handle day-to-day ministry operations, scheduling, communications, report preparation,
and correspondence.

● Perform additional administrative duties as assigned, including support for parishioner
inquiries, supplies, and office operations.

Qualifications and Requirements
Faith & Character
● Practicing Roman Catholic in good standing with a vibrant faith life and a strong witness
to Church teachings.

● Active member of a Catholic parish with a passion for parish sacramental ministry.
Education & Experience

● Bachelor’s degree required, 3–5 years of relevant experience in an office environment,
customer service, data management and/or other related fields

Skills & Competencies
● Strong interpersonal, teaching, public speaking, and relational skills with the ability to
connect with youth, parents, and adults.

● Excellent organizational and project management abilities

● Proficient in Microsoft Office/Google Workspace and comfortable with parish database
systems.

● Experience with volunteer recruitment, training, and supervision.

● Solid understanding of Catholic sacramental theology

● Attention to detail and ability to multi task

Additional Requirements
● Successful completion of BCI&I background check and Protecting God’s Children
(VIRTUS) training prior to employment.

● Valid driver’s license and reliable transportation.

● Willingness to participate in ongoing professional and faith formation.

Physical & Work Environment

This is a Light Work position requiring the ability to move about the parish campus, set up for
events, and occasionally lift up to 20 pounds.
This job description reflects the essential functions of the position. Duties may be adjusted as
parish needs evolve. Reasonable accommodations will be made for individuals with disabilities
to perform essential functions.

St. Mary Catholic Church is an equal opportunity employer committed to the teachings of the
Roman Catholic Church. Interested candidates should submit a cover letter, resume, and a
statement of their approach to youth ministry to the Phil Kraker at [email protected]