Seasonal Accounting Assistant

GENERAL INTRODUCTION:

The Archbishop, visible principle of unity in his archdiocese, is called to build up the particular Church unceasingly in the communion of all its members, and to ensure that their diverse gifts and ministries, in union with the universal Church, serve to build up all the faithful and to spread the Gospel. (Apostolorum Successores 8).  He must take care that all the affairs which belong to the administration of the whole archdiocese are duly coordinated and are ordered to attain more suitably the good of the portion of the people of God entrusted to him.” (Apostolorum Successores 177).

Each position employed in the Chancery helps to extend the ministry of the Archbishop in particular ways as outlined in the position description.

General Summary of Essential Purpose:

Provide accounting staff functions in the Accounting department.  Due to working with mail, deposits, and confidential information this job is onsite Monday thru Friday.

 Essential Position Duties:

1. Receives and sort mail for fundraising accounting.
2. Reconciles parish summary information to pledge envelopes and categorize donations.
3. Prepares check and cash deposits – reconciles and balances the deposit to the pledge envelopes pertaining to the specific deposit.
4. Data entry and filing.  Verifies donor information and enters to the fundraising database.  Files completed batches.
5. Raisers Edge lookup – searches database for correct account ID for donors who send in gifts with no account ID. 
6. Credit card security – cuts out the middle eight digits of donor credit card information.  Retains the first four, last four digits, and expiration date.
7. Other duties as assigned. Depending upon need, other duties may consist of:
   • Assisting in the transfer of 5 benefit plans into their new accounting system.
   • Bank or account reconciliations.
   • Journal entry drafting to assist in account clean-up for year-end audit.
   • Preparation of documents for year-end audit support.
   • Tie out of financial statements for audits.
   • Support with software implementation parallel – reconciling data.