Secretary & Human Resources Assistant (4281)

Schedule / hours: Monday – Thursday 8:30 am – 4:30 pm ( 60 biweekly hours).

 

This position is responsible for:

• Performs a variety of clerical and secretarial work necessary for the smooth operation of the office for two departments at Divisional Headquarters.

 

Key Responsibilities:

• Prepares, types, and processes correspondence, proposals, contracts, agreements, scripts, statistics, check requests, audit sheets, forms, invoices, notices, bulletins, agendas, schedules, minutes, newsletters, reports, manuals, etc.; ensures the accuracy, completeness, and timeliness of the same; acknowledges routine correspondence.
• Prepares and maintains office records, reports, calendars, databases, journals, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and inputs data into the computer to maintain office records; researches office files to locate specific information found in documents, correspondence, lists, forms, etc. in order to prepare specific reports.
• Prepares and proofs various routine reports; compiles and records information and statistics necessary to generate routine reports; proofs reports for errors and to ensure they are grammatically correct.
• Answers telephone in a courteous and tactful manner; greets and assists employees and people from outside The Salvation Army; provides accurate and complete information regarding the office operations and/or services; attempts to resolve complaints in a calm, courteous, and tactful manner.
• Receives, sorts, collates and distributes mail in an accurate and timely manner; ensures that all mail received is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail.

Physical Requirements and Working Conditions:

• Ability to meet attendance requirements.
• Ability to read, write, and communicate the English language.
• Ability to sort and file documents alphabetically and numerically.
• Ability to type and keypunch data into a computer with a high rate of accuracy in a timely manner.
• Duties are usually performed seated.  Sitting may be relieved by brief or occasional periods of standing or walking.
• Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.
• Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

 

Employee Benefits:

• Health Insurance
• Aflac policies
• PTO
• Voluntary Life Insurance
• Retirement
• Holiday Pay