Secretary to Director of Human Resources

About West Chester Area School District:

West Chester Area School District serves more than 12,000 students across 17 schools:  11 elementary, 3 middle, and 3 high schools.  The district covers a 75-square-mile area that includes West Chester Borough and surrounding townships in Chester and Delaware Counties.  The district boasts strong academic outcomes, including a 95% graduation rate, placing it in the top 10–20 percent of Pennsylvania public school districts.  To learn more about strategic initiatives WCASD is leading, please visit Our Initiatives - West Chester Area School District.

Summary:

The Personnel Specialist manages office logistics, including but not limited to completing local, state, and federal reporting, overseeing budget reconciliations, and completing necessary data entry into the ATS and HRIS.  The Personnel Specialist will work with confidential employee information regarding demographic information and disciplinary information.  The Personnel Specialist will be instrumental in ensuring that the Human Resources office runs smoothly and that new employees are effectively onboarded into their positions within WCASD.

Essential Duties and Responsibilities:

• Record and maintain General Fund account files to track all Human Resources Purchase Orders and expenditures.
• Support data entry regarding employees, including but not limited to start dates, promotions, reclassifications, resignations, etc.
• Support all systems work to ensure that all systems reflect accurate employee information, including but not limited to title, email address, location, and more.
• Support employee engagement polling work to better understand trends within and across buildings, departments, and the district.
• Support implementation of the district’s tenure process.
• Oversee the I-9 tracking process for the district to ensure I-9s are reviewed and identification photos are processed efficiently and effectively.
• Maintain, track, and prepare invoices for signature verification and payment.
• Process and track card purchases.
• Run departmental financial reports.
• Prepare Personnel Committee agenda and coordinate all aspects of the Personnel Committee meeting process.
• Prepare monthly Personnel Reports for the Board.
• Order office supplies.
• File materials.
• Support implementation of upgraded filing systems.
• Manage all district, state, and federal reporting.
• Complete other duties as assigned.

Minimum Qualifications:

The qualification and requirements listed below represent minimum levels of educational achievement, training, skill and/or ability necessary:

• Effective interpersonal skills with the ability to interface diplomatically with hiring managers, employees, applicants, contractors, families, and outside professional contacts;
• Sound professional judgment in safeguarding privileged information and managing sensitive communications;
• High School Diploma;
• Proficient use of verbal and written communication;
• Proficient use of Microsoft applications such as Excel, Outlook, SharePoint and Word; and other spreadsheet and word-processing software;
• Proficient use of technology for research and data collection; and
• Strong organizational and office management skills.

Reporting Relationships:  

The Personnel Specialist will report directly to the Director of Human Resources.  The Personnel Specialist will work closely with members of the Human Resources team, with other employees across the central office and schools, and with applicants to WCASD.

Terms of Employment:

• This position is a 12 month position.
• Starting salaries are determined based on relevant experience, education, and internal equity, and are generally set below the midpoint of the salary range.

Representation:

West Chester Area School District employees fall into the following groups:

• West Chester Area Education Association (Teachers, Instructional Coaches, and Long-Term Substitutes)
• West Chester Area Education Support Professionals Association (Paraprofessionals, Secretaries, Clerks, Technicians, and Specialists)
• West Chester Area School District Act 93 Administrators’ Compensation Plan
• West Chester Service Support Professionals (Facilities and Operations Staff Members)
• Non-Bargaining Members (Supervisory, Technical, and Confidential Employees)

This position is represented by the West Chester Area Education Support Professionals Association.

Disclaimers and Affirmations

The West Chester Area School District provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 104 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.