Senior Administrative Assistant

Job: Senior Administrative Assistant

Job Schedule: PRN (ONLY AS NEEDED)

Your experience matters 

Community Medical Center is operated jointly with Lifepoint Health. We are driven by a profound commitment to prioritize your well-being so you can provide exceptional care to others. As a Senior Administrative Assistant joining our team, you’re embracing our promise to provide superior patient care that exceeds industry standards as well as patient expectations. Join us on this meaningful journey where your skills, compassion and dedication will make a remarkable difference in the lives of those we serve.

Job Summary:
The Senior Administrative Assistant provides administrative support to hospital administration, to include scheduling, meeting coordination, event planning, and a variety of duties as assigned.

How you'll contribute: 
A Senior Administrative Assistant who excels at this role: 

• Responsible for fostering good relations in all encounters between customers, employees and patients.
• Maintain profound professional skills and ensures strict confidentiality.
• Composes, types, and transcribes correspondence, forms, reports, minutes, presentation materials and other written communications.
• Manages preparations for senior management and department director meetings, records minutes as needed.
• Plans and completes special projects and assignments by the CEO, organizes Board and Leadership group social events, retreats, as well as other requested activities.
• Prepare Administrative Call Schedule; complete applications for Hospital License, AHA annual survey, VHHA annual survey and any other documentation necessary for continued operations of the facility.
• Answer and screen calls for the CEO/CNO/CFO.
• Pick up and deliver mail for CEO/CNO/CFO; pen, read, sort and prioritize mail.
• Schedule and maintain appointment calendar for CEO.
• Order office supplies as needed for office equipment; execute work order(s) for repair of office equipment.
• Ensure that timecards and sheets are processed in a timely manner for administrative department.
• General knowledge of the Joint Commission standards within administrative department.
• Prepares materials, agendas, minutes, etc., for meetings and events as assigned. Takes minutes for each.
• Assists with Board of Trustee packets for monthly meetings. Schedules meetings and forwards to Board members, updating/revising as necessary.
• Communicates information from the CEO and the HSC timely to Board members. Works with HSC to assure Board of Trustee Bylaws are up to date.
• Forwards recommendations to the HSC contact that need DLP Joint Venture Board approval.
• Prepares materials for board meetings as requested. Coordinates with accountant for presentation of annual financials. Forwards invoices/applications to accountant for processing.
• Plans/coordinates special functions as requested.
• Coordinates with the HSC Recruitment Department to schedule executive level interviews.
• Assists with coordination of quarterly Town Hall meetings, including scheduling/setting up room, ordering food, purchasing prizes, final slide deck revisions, and employee notifications.
• Processes monthly invoice via P-card and renews quarterly subscription.
• Processes Kronos edit slips for administrative department.
• Maintains and coordinates the contract files for all entities and serves as the Administrator of the MediTract and Contract Collaborator systems. Notifies
• Executive Management and the appropriate Department Managers of contract termination dates and ensures that all contract renewals are completed timely.
• Performs other duties as assigned.

What we are looking for: 

• High School Diploma required; Associate Degree in Administrative Support, Office Management, or related experience preferred, 
• Three years of administrative experience required.

Why join us:

We believe that investing in our employees is the first step to providing excellent patient care. In addition to your base compensation, this position also offers:

• Comprehensive Benefits: Multiple levels of medical, dental and vision coverage for full-time and part-time employees.
• Financial Protection & PTO: Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and paid time off.
• Financial & Career Growth: Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match.
• Employee Well-being: Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs).
• Professional Development: Ongoing learning and career advancement opportunities.

EEOC Statement:

Community Medical Center is an Equal Opportunity Employer.  Community Medical Center is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment.”

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