SENIOR BUYER - Purchasing

About the Department

Develops bid specifications, initiates and evaluates price quotations, authorizes purchase orders, forecasts annual contract requirements, administers and prepares bid specifications for annual contract in assigned commodities, and perform contract administration duties.

Position Duties

1. Analyzes department requisitions and researches options to determine which vendors provide materials, services, and products at the best price and delivery.
2. Creates and administers bid specifications, quotations, and proposals according to state law and county procedures. Evaluates and recommends best bid including solicitation and analysis of additional offers, add-ons, and best and final offers.  Ensures vendor submission of Form 1295 and HUB certification, current and adequate insurance, and bonds.  Checks with Tax Office for tax delinquency.
3. Issues purchase orders and pays tariffs and taxes as needed.
4. Investigates and resolves problems that arise from nonconforming specifications, poor service, late delivery, cancelled orders, improper invoicing, and back orders.
5. Prepares court communications and spreadsheets for presentations to the Commissioners Court on high dollar items and other action items including late invoices.
6. Trains and works with department personnel on the requisition system, purchase order problems, and payment problems.  Answers questions from departments on system and status of orders.
7. Attends interdepartmental planning meetings where long-range goals involve the purchasing function.
8. Performs contract administration duties on annual contracts including contacting departments for renewal options and notifying vendors.  
9. Participates in the preparation of the Tarrant County fiscal budget.  Provides documents for budget estimates.
10. Facilitates pre-solicitation and site visits with departments and vendors.
11. Performs project scope reviews, pre-award meetings, and vendor reference checks.
12. Reports workload, compliance, analyze spend, and cost savings.
13. Modifies terms and verbiage of contracts in conjunction with the Criminal District Attorney’s Office.
14. Prepares for bid protests, coordinating with protesters and the Criminal District Attorney’s Office.
15. Receives and gathers information in response to open record requests.
16. Performs all other related duties involved in the operation of the business as assigned or required.

Minimum Qualifications

• Bachelor’s degree.  
• Three (3) years’ experience in buying.
• Nationally-recognized certification preferred.  
• Knowledge of and experience with spreadsheets and word processing in an automated purchasing or computerized accounting environment.  
• Current knowledge of state laws required.

Other Qualifications

While performing the duties of this position, the incumbent is regularly required to bend, hear, keyboard, kneel, see near, sit, stand, talk, use his/her hands, walk, work with others, and work overtime.

Benefits

Tarrant County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical, dental, and vision coverage; an Employee Assistance Program (EAP); life and long- term  disability insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 13 paid holidays, a Wellness Program, and more.

*Note: These benefits are for Tarrant County employees only. For benefit information regarding Community Supervision and Corrections Department (CSCD) employees, please contact Patrice Smith at (817) 884-1227.

 

Supplemental Questions

Required Question

Agency Information

EmployerTarrant CountyAddress 100 E. Weatherford Suite 301

Fort Worth, Texas, 76196-0105 Phone(817) 884-1188
Website http://www.tarrantcountytx.gov