Senior Executive Management Assistant 11

About the Department

The Department of Insurance and Financial Services (DIFS) is seeking an experienced, well-organized, and highly professional individual to work in public service as a Senior Executive Management Assistant to the Director of the Office of Insurance Licensing, Investigations, and Audits. This position is an opportunity to build a lifelong career doing work that truly matters - helping to protect consumers and maintain public confidence in Michigan’s insurance and financial services industries.

This position serves as executive support to the Office Director and provides administrative and operational support to the Office’s Agency Audit and Insurance Investigation Sections. Responsibilities include coordinating and delegating assignments to office staff; coordinating completion of assignments and monitoring workflow to ensure compliance with deadlines; maintaining records, reports, and statistical data; and coordinating Office responses to the Office of General Counsel for Freedom of Information Act (FOIA) requests.

The position is responsible for reviewing, editing, and proofreading investigation reports, audit reports, correspondence, and other professional documents to ensure accuracy, proper grammar, formatting, consistency, and clarity prior to distribution. Additional responsibilities include drafting correspondence, preparing reports and meeting materials, maintaining office records, coordinating and tracking staff assignments and deadlines, and managing documents submitted to and received from the Office of General Counsel. The role also involves maintaining confidential and sensitive information, managing calendars and schedules, and providing comprehensive administrative support in a fast-paced regulatory environment with multiple competing priorities.

The Office of Insurance Licensing, Investigations, and Audits performs important regulatory functions involving insurance licensing, investigations, audits, and consumer protection activities. This position works closely with office leadership, departmental staff, stakeholders, and members of the public and plays an important role in supporting the Office’s mission, operations, and customer service efforts.

For the specific position description, please click here: Senior Executive Management Assistant.

*If you previously applied for this posting, you do not need to re-apply.*

Ideal candidates will have:

• The drive to serve the people of the State of Michigan and make a difference in an important role that supports Michigan individuals and businesses.
• The ability to thrive in a dynamic, collaborative, and high-tech environment while demonstrating sound professional judgment and decision-making.
• The ability to communicate clearly, concisely, and effectively both orally and in writing.
• The ability to exercise sound judgment and maintain confidentiality with sensitive information and documents.
• Strong proofreading, editing, and document review abilities with exceptional attention to detail.
• The ability to manage multiple assignments, competing priorities, and strict deadlines in a professional office environment.
• The ability to anticipate needs and work proactively in support of executive leadership.
• The ability to work effectively both independently and collaboratively within a team environment.

 Other job features:

• Participation in webinars, conference calls, and employee development training. 
• DIFS is looking for a team member who has an interest in helping others, who wants to learn and grow as a professional, and who wants to enjoy all the exciting things life in Michigan has to offer. 
• This position provides competitive pay, retirement, health, vision, and dental benefits.

Note: The Salary listed above is a range, and the final salary is determined by the selected candidate’s education and experience.

Work Location: This is an in-person position based in Lansing, Michigan, with the possibility for a hybrid work schedule where you would work from home up to three days per week, following a training period, if approved.

Work must be performed in Michigan. If you currently reside outside of Michigan, you must relocate to Michigan to perform the duties of this position. Relocation expenses are not reimbursed.

Attachment Requirements

Please submit a cover letter, resume, and writing sample.

Writing Sample: In a document separate from the cover letter, applicants must provide responses, in one page or less, to the following questions.

1. Why are you applying for this position?
2. Please describe your approach to planning your workday.
3. How do you ensure you anticipate your executive’s needs?
4. What do you need from your executive in order to be successful?

Failure to attach the requested documents may result in your application being screened out.

Note: The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises. Any applicant that is suspected of using AI software for any portion of the selection process may be screened out.

DIFS is a Gold-Level Veteran-Friendly Employer, committed to recruiting, training, and retaining veterans and their spouses.

 

Position Duties

Education
Education typically acquired through completion of high school.

Experience
Six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10.

Minimum Qualifications

Possession of an associate's degree in applied arts and sciences in an executive secretarial science curriculum may be substituted for one year as a Secretary 9.

Other Qualifications

Some positions may require stenographic skills.

View job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/SeniorExecutiveManagementAssistant.pdf

Benefits

State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.  
More details on benefits for our new hires are below: 

 Rewarding Work: State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems. 
 
Insurance Benefits: The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits. 
 
Retirement Programs: The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available at http://www.mi.gov/orsstatedc. 
 
Vacation and Sick Leave: Eligible full-time employees receive between 15 and 35 personal days and 13 sick days per year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions. 
 
Paid Parental Leave: Eligible employees can take 12 weeks of paid leave immediately after a birth or adoption to allow needed time together at home with a new child. 
 
Paid Holidays: Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day. 
 
Bonus Programs: Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums. 
 
Military Pay Differential: Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual. 
 
Tax-Advantaged Programs: In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income. 
 
Student Loan Forgiveness: Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Please view  Student Loan Information to help determine if you could qualify is available from the U.S. Department of Education. 
 
Tuition Reduction: Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan. 
 
Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs. 
 
Alternative and Remote Work Schedules: Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek. 
 
Great Lakes and Great Times: Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer. 
 
Updated: 2/28/24

Supplemental Questions

Required Question

Agency Information

EmployerState of MichiganDepartment Department of Insurance and Financial Services Address
530 W. Allegan St.
Lansing, Michigan, 48909 Phone(877) 999-6442
Website https://www.michigan.gov/DIFS