Senior Secretary

•    Maintain paper and electronic filing systems. Assist with general correspondence and support departmental communications.
•    Provide secretarial and front-line office support for the Office of Housing. Places and receives telephone calls and greets visitors; provides information or routes callers to appropriate staff members; takes messages as needed. Evaluates issues to determine appropriate referral needed; forwards emergency calls to the proper person immediately or determines who can respond to emergencies. 
•    Coordinate all human resources-related processes for the Office of Housing including paperwork, new hire onboarding, employee status changes, time and leave entry, and employment file management. Submit payroll for full-time, part-time, and student employees using the DASH system.
•    Manage the application, assignment, and resident communication processes for University Courts Apartments. Maintain accurate apartment rosters in RMS and coordinate room changes and updates.
•    Oversee resident move-in and move-out procedures for University Courts. Communicate expectations, key dates, and ensure forms and records are submitted accurately.
•    Manage University Courts key control, including key distribution and collection, coordinating lock changes, and maintaining records for compliance and security. Assist residents with questions and enforce departmental and university policies.
•    Ensures security, integrity, and confidentiality of data.
•    Procure supplies and materials for the purpose of maintaining the availability of required items for Housing central staff. (office supplies, printer cartridges, batteries, etc.) 
•    Maintains inventory of supplies and materials for the Housing central staff (ex. office supplies, appliances, etc.)
•    Assist Housing personnel with questions regarding payroll and timesheet entry. 
•    Adds charges to student accounts for lost keys and damaged property. 
•    Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
•    Other duties as assigned.

Minimum Qualifications:  Candidates must have a High School Diploma or GED, and 2 to 3 years office experience. 
•    Skill in using Microsoft Office Suite, email systems, and database entry.
•    Ability to manage multiple tasks and prioritize effectively.
•    Knowledge of or ability to learn housing software systems.
•    Ability to communicate clearly and professionally with students, staff, and outside parties.
•    Skill in maintaining confidentiality and working with sensitive information.

Preferred Qualifications: Professional experience in office administration and basic human resources processes. 

Application Process: Qualified candidates should apply online. Attached resume is required for consideration. 
Application Deadline: Review of applications is expected to begin on August 13th, 2026, and will continue until the position has been filled.
Minimum hiring rate $16.48 per hour (Market Range MR06) – Salary commensurate with education and experience.