SENIOR SPECIALIST ACCOUNTS PAYABLE

Salary Schedule

To ensure the timely and accurate processing of purchasing card transactions, travel management trip postings; perform analysis and account clearings for vendor liabilities. Ensure accurate and timely payment of properly authorized invoices, timely management and resolution of invoice errors and exception processing; and work to resolve vendor issues.

QUALIFICATIONS:
1. Bachelor’s degree from an accredited institution; or any equivalent combination of related education, training and/or experience that provides the required knowledge, skills and abilities to perform the essential job functions.
2. Two (2) years of Accounts Payable experience.
3. Supervisory experience, preferred.
4. Experience with large government Enterprise Resource Planning system, SAP preferred.

KNOWLEDGE, SKILLS AND ABILITIES:
Demonstrated knowledge of accounts payable operations in a medium to large private or governmental environment; understanding of hardware and software applications; knowledge of accounts payable technologies; sound problem-solving skills when interface issues arise; the ability to interact well with customers and vendors and the ability to demonstrate sound teaching and communication skills.

REPORTS TO: Administrator - Accounts Payable

SUPERVISES: Classified staff

MACHINES, TOOLS, EQUIPMENT:
Machines, tools, equipment, electronic devices, vehicles, etc., used in this position. Telephone, Computer, (Personal Computer and Mainframe), Automobile, Copier

PHYSICAL REQUIREMENTS:
Describes physical conditions of this position.

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.

PHYSICAL ACTIVITY:
Physical activities of this position. Percent of a typical day involved in each applicable activity is noted.

Percentage
70 Sitting: Resting with the body supported by the buttocks or thighs.
10 Standing: Assuming an upright position on the feet, particularly for sustained periods of time.
10 Walking: Moving about on foot to accomplish tasks, particularly for long distances.
5 Bending: Lowering the body forward from the waist.
5 Reaching: Extending hand(s) and arm(s) in any direction.
5 Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position through the use of the upper extremities and back muscles exerting up to 10 pounds of force.
80 Finger Dexterity: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm.
70 Grasping: Applying pressure to an object with the fingers and palm.
90 Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which detailed or important spoken Instructions must be conveyed accurately, loudly or quickly.
90 Hearing Acuity: The ability to perceive speech and other environmental sounds at normal loudness levels.
90 Visual Acuity: The power to see at a level which allows reading of numbers and text, operation of equipment, inspection of machines, etc.

Note: Will total more than 100 percent as several activities may be performed at one time.

WORKING CONDITIONS:
Conditions the worker will be subject to in this position.

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

PERFORMANCE RESPONSIBILITIES:
* Manifests a professional code of ethics and values.
* Respond to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
* Models the routine, intentional and effective use of technology in daily work, including communications, organization and management tasks.
* Manage, review and process district invoices, including purchase order and non-purchase order transactions.
* Assume the role and responsibilities of the payment manager for the district’s purchasing card program, when necessary.
* Manage system exports and imports for all purchasing cards and all other invoice postings and ensure accurate and timely payment and error resolution, when necessary.
* Assist in review of purchasing card activity and ensure internal controls are in place and test periodically and perform statement reconciliation for all purchasing card activity.
* Communicate with internal and external customers and make presentations to groups regarding the purchasing card program, travel management, and vendor payables.
* Recommend improvements or revisions to purchasing card policies and procedures.
* Assume the role and perform designated responsibilities as district travel manager.
* Review, analyze, reconcile and post trip expenses.
* Conduct analysis and account reconciliations for vendor liability postings and process correcting entries.
* Analyze, compile and prepare reports as needed to fulfill state and federal requirements (i.e., abandoned property, 1099, etc.).
* Support the Administrator, Accounts Payable in gathering feedback and evaluating the effectiveness of the section as perceived by users of their services.
* Generate reports, analyze detail data to determine relevant statistical information and ensure metrics are gathered and reported.
* Assume the designated responsibilities of the Administrator and other staff in their absence.
* Direct, manage, supervise and evaluate each staff member reporting directly to this position regarding productivity in achieving district goals.
* Attend management meetings and participate in special projects related to purchasing card, invoice management and travel management.
* Perform analysis, testing and prepare documentation for system upgrades and process improvements.
* Keep the Director, Accounts Payable informed of critical issues within the section about which he/she, the superintendent and/or board should be aware.
* Follow the district’s policies and procedures as related to all HRMD guidelines, executive limitations, the district’s instructional initiatives, and the school district’s charter guidelines.
* Follow the district’s policies and procedures as related to fixed assets.
* Develop leadership in subordinates.
* Responsible for keeping up to date on current technology being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
* Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise.
* Responsible for self-development and keeping up to date on current research, trends and best practices relevant to the area of responsibility. • Perform other duties and responsibilities as assigned by supervisor.

* Essential Performance Responsibilities

TERMS OF EMPLOYMENT
Non-bargaining Unit Compensation Plan, twelve months, 8.0 hours per day.

EVALUATION
Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

07/01/2026