Social Services Licensing Specialist (PN 20014920)

Social Services Licensing Specialist

About Us:

Our mission at the Ohio Department of Health (ODH) is advancing the health and well-being of all Ohioans.  Our agency is committed to building a modern, vibrant public health system that creates the conditions where all Ohioans flourish.

The Bureau of Regulatory Operations (BRO) is responsible for licensing, certification, and enforcement for health care facilities, services, and programs.

What You'll Do:

The Bureau of Regulatory Operations at the Ohio Department of Health is seeking to fill a Social Services Licensing Specialist vacancy that plays a vital role in ensuring healthcare facilities meet state and federal licensing and certification standards. Duties include: 

• Review and process licensure applications, renewals, ownership changes, and other regulatory requests for healthcare facilities and service providers.
• Interpret and apply state and federal laws, regulations and licensing standards to ensure compliance and eligibility.
• Conduct detailed research, analysis, and evaluation of applications, supporting documentation and facility records.
• Coordinate with healthcare providers, government agencies, inspectors, and stakeholders throughout the licensing and certification process. 
• Manage application records and maintain accurate information within multiple regulatory databases and tracking systems.
• Prepare licenses, certifications, approval letters, and other official correspondence.
• Monitor licensing activities, certification requirements, inspections and regulatory deadlines to ensure timely processing. 
• Provide technical assistance and guidance to applicants, facility operators, and the public regarding licensing requirements and procedures.
• Collaborate with state and federal partners, including Centers for Medicare and Medicaid Services, the State Fire Marshal and other regulatory agencies. 
• Track and support Medicare and Medicaid certification acitivities, including enrollment applications and provider updates. 
• Generate reports, maintain electronic records and ensure data accuracy across multiple systems.
• Assist with hearings, licensing conferences, compliance reviews and regulatory investigations, as needed. 

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Position Qualifications:

3 college level courses in business, social service, public health, or related field AND 12 mos. trg. or 12 mos. exp. in governmental laws & licensing standards of long term care &/or non-long term care facilities. 

OR 

Equivalent of Minimum Class Qualifications for Employment noted above. 

Applications of those who meet the minimum qualifications will be further evaluated against the following criteria:

• Associates or advanced degree in business, social service or public health

• Experience working with databases (e.g., Automated Survey Processing Environment and Certification and Licensure System)

• Experience providing consultation and/or technical assistance to health care facilities/providers

• Experience reviewing applications for eligibility and/or compliance

• Experience assisting or independently preparing and providing testimony for judicial hearings

• Experience developing and presenting trainings and/or public speaking

• Experience responding to inquiries via email and telephone

All eligible applications shall be reviewed considering the following criteria: qualifications, experience, education, and active disciplinary record

Job Skills: Public Health

Technical Skills: Basic Documentation, Compliance Enforcement, Clerical & Data Entry, Operational and Administrative Support, Regulatory Compliance

Professional Skills: Analyzation, Attention to Detail, Interpreting Data, Public Speaking, Verbal Communication, Written Communication

Educational Transcript Requirements:
Official educational transcripts are required for all post-high school educational accomplishments, coursework or degrees claimed on the application. Applicants will be required to submit an official transcript prior to receiving a formal offer of employment. Failure to provide transcripts within five (5) working days of being requested will cause the applicant to be eliminated from further consideration. 

Please note that a transcript is considered "official" only if it is an original copy from the educational institution and includes an institutional watermark, ink stamp or embossed stamp. Transcripts printed from the institution's website will not be accepted. ODH reserves the right to assess the academic credibility of an educational entity's award of a putative degree.

Supplemental Information:

ALL ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED BY THE WORK EXPERIENCE/EDUCATION PROVIDED ON YOUR CIVIL SERVICE APPLICATION.
Unless required by legislation, the selected candidate will begin at Pay Grade 28, Step 1 of the OCSEA union Pay Range Schedule ($22.96 per hour), with an opportunity for pay increase after six months ($23.56 per hour) of satisfactory performance and then a yearly raise thereafter.

APPLICATION PROCEDURES: 
All applicants must submit a completed Ohio Civil Service Application using the TALEO System. Paper applications will not be considered. Applicants must clearly indicate how they meet the minimum qualifications and/or position specific minimum qualifications. Applicants are also encouraged to document any experience, education and/or training related to the job duties above. An assessment of these criteria may be conducted to determine the applicants who are interviewed.

STATUS OF POSTED POSITION:
You can check the status of your application online by signing into your profile. Jobs you applied for will be listed. The application status is shown to the right of the position title and application submission details.

BACKGROUND CHECK NOTICE:
The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.