Specialist Assistant

The New York City Department of Correction (DOC) is an integral part of the City’s evolving criminal justice system, participating in reform initiatives and strategies aimed to move the City towards a smaller jail system without compromising public safety. The DOC is responsible for maintaining a safe and secure environment for our employees, visitors, volunteers, and people in our custody. Importantly, safe jails enable DOC to provide people in custody with the tools and opportunities they need to successfully re-enter their communities. The DOC operates facilities and court commands across the five boroughs with more than 7,500 diverse professionals and knowledgeable experts.

DOC is looking for a dynamic Special Assistant to provide administrative support to the Deputy Commissioner of Policy & Strategy. The assistant will support the Deputy Commissioner by coordinating projects and special assignments. This role demands strong organizational skills, discretion, and the ability to effectively communicate with internal and external stakeholders to facilitate the executive’s priorities and objectives.

Key responsibilities include, but are not limited to:

- Provide high-level administrative and operational support to the Deputy Commissioner;
- Work on assignments and conduct research on projects and tasks, including in the facilities;
- Manage sensitive and confidential information with the highest level of discretion;
- Manage scheduling for the Deputy Commissioner, and coordinate with external stakeholders;
- Schedule meetings and ensure all preparations are made before the meeting time;
- Prep the deputy commissioner and ensure materials are printed and ready for all participating parties;
- Participate in stakeholder meetings as needed;
- Provide support and track all division purchase orders;
- Support with conducting research and preparing memos as needed;
- Assist with organizing and maintaining materials associated with various Projects;
- Maintain notes and agendas during staff/project meetings;
- Establish and maintain cooperative relationships with agency personnel;
- Initiate and maintain departmental filing, photocopying, and ordering supplies;
- Assist with special projects as assigned.

Preferred Skills:

- Self-motivated with strong ability to work independently and collaboratively.
- Excellent communication, writing, and interpersonal skills;
- Proven organizational, analytical, and problem-solving abilities; adept at managing
multiple priorities;
- Proficient in office and project management with experience coordinating across
teams and departments;
- Detail-oriented with a commitment to accuracy and confidentiality

CITY RESEARCH SCIENTIST - 21744

1. For Assignment Level I (only physical, biological and environmental sciences and public health) A master's degree from an accredited college or university with a specialization in an appropriate field of physical, biological or environmental science or in public health.
To be appointed to Assignment Level II and above, candidates must have:
1. A doctorate degree from an accredited college or university with specialization in an appropriate field of physical, biological, environmental or social science and one year of full-time experience in a responsible supervisory, administrative or research capacity in the appropriate field of specialization; or
2. A master's degree from an accredited college or university with specialization in an appropriate field of physical, biological, environmental or social science and three years of responsible full-time research experience in the appropriate field of specialization; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least a master's degree in an appropriate field of specialization and at least two years of experience described in "2" above. Two years as a City Research Scientist Level I can be substituted for the experience required in "1" and "2" above.

NOTE:
Probationary Period
Appointments to this position are subject to a minimum probationary period of one year.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.