Sr. Academic Program Coordinator, Texas McCombs

Job Posting Title:

Sr. Academic Program Coordinator, Texas McCombs

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Hiring Department:

Red McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu/

Purpose

The Texas McCombs School of Business is seeking a collaborative, detail-oriented, and student-focused Senior Program Coordinator to oversee the administration of its portfolio of MBA global exchange programs. This position plays a vital role in delivering high-quality international learning opportunities by managing program operations, supporting students throughout their global experience, and cultivating strong partnerships with leading business schools around the world. This position oversees the full lifecycle of outbound exchange, inbound exchange, double degree, and short-term international exchange programs while collaborating with faculty, staff, and global partners to ensure exceptional program quality and student success.

Responsibilities:

Program Management:

• Manage the day-to-day operations of the MBA portfolio of global exchange, double degree, and short-term exchange programs.
• Coordinate all phases of program administration, including planning, implementation, assessment, and continuous improvement.
• Advise students on international program opportunities, application processes, academic planning, and program requirements.
• Manage student recruitment, marketing, admissions, selection, nominations, orientations, and ongoing participant support.
• Coordinate inbound exchange and double degree student onboarding, enrollment support, orientation, and student services.
• Monitor student progress, maintain program documentation, and ensure timely completion of academic records and transfer credit processes.
• Administer program budgets, billing, and exchange balance reporting.
• Negotiate and administer exchange agreements, memoranda of understanding, and related contracts in collaboration with university partners.
• Ensure compliance with university policies related to international travel, health and safety, and risk management.
• Assess program effectiveness through student learning outcomes, evaluations, and continuous improvement initiatives.
• Supervise student employees and provide training to MBA Program Office staff on global exchange processes.

Partnership Development & Stakeholder Collaboration:

• Build and maintain strong relationships with approximately 30 international partner universities.
• Collaborate with MBA Admissions, Texas Global, Marketing, Financial Aid, Global Risk & Safety, University Health Services, and other campus partners to support program success.
• Coordinate annual exchange balance reporting, partner communications, and institutional documentation.
• Update program information within university systems and ensure all partnership agreements remain current.
• Collaborate on marketing initiatives that promote international opportunities to MBA students.
• Work with partner institutions to resolve student issues and support successful program delivery. Identify and evaluate opportunities to expand global partnerships and develop new exchange initiatives.

Program Support & Strategic Initiatives:

• Benchmark peer MBA international programs and recommend enhancements to strengthen the student experience.
• Support Global Connections, Global Studies courses, and other McCombs+ experiential learning initiatives.
• Participate in special projects and perform other related duties as assigned.

Required Qualifications

• Bachelor's degree or equivalent and five years of experience in program administration or coordination.
• At least one year of professional experience coordinating education abroad programs in higher education.
• Experience managing complicated university and/or government policies and procedures.
• Experience working effectively with faculty, students, administrators, vendors, and community partners.
• Demonstrated ability to work well on a team but also to work effectively independently.
• A commitment to providing excellent administrative support to students and faculty.
• Proven ability to exercise high levels of discretion and judgement, providing practical solutions in the resolution of complex issues.
• Demonstrated ability to organize and manage a large volume of data with a high level of attention to detail and accuracy.
• Effective communication skills and ability to work independently as well as collaborate in a team-oriented environment
• Previous success managing multiple projects, assessing work priorities, and as well meeting deadlines.
• Proficiency with software, especially MS Word, Excel, and Outlook and comfort learning new technologies
• Ability to work evenings and weekends, both at the University and remote locations and to travel domestically and internationally when needed.
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master’s degree.
• More than three year of professional experience coordinating education abroad programs in higher education.
• Experience with University of Texas policies, procedures, and administrative systems.
• Experience living or working abroad.
• Marketing and/or design knowledge.
• Fluent in one or more foreign language(s).

Salary Range

• $58,000 + depending on qualifications

Working Conditions

• Works in standard office conditions, in a shared office environment with repetitive use of a keyboard at a workstation.
• Some evening and weekend hours may be required during peak periods and special events.
• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.
• This is an Austin, TX-based position

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.