Sr Administrative Assistant II, Burn & Trauma Surgery

%3Cp%3E%3Cstrong%3EWHY UT SOUTHWESTERN?%3C/strong%3E%3Cbr%3EWith over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to %3Ca href=%22https://www.utsouthwestern.edu/newsroom/articles/year-2022/july-us-news-best-hospital.html%22 target=%22_blank%22%3EU.S. News %26amp; World Report%3C/a%3E, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you%27ll discover a culture of teamwork, professionalism, and a rewarding career!%26nbsp;%3Cbr%3E%3Cbr%3E%3Cstrong%3EJOB SUMMARY%3C/strong%3E%3Cbr%3E%3Cspan style=%22font-size:14px;%22%3E%3Cspan style=%22line-height:115%;%22%3EUT Southwestern has an opening for the position of Sr. Administrative Assistant II in Burn/Trauma/Acute/Critical Care Surgery.%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:14px;%22%3E%3Cspan style=%22line-height:115%;%22%3EThis position will provide essential administrative support to multiple faculty members within the division of Burn Trauma Acute Critical Care Surgery.%26nbsp; Responsibilities will include managing calendars, organizing meetings, ensuring compliance with departmental and institutional procedures and approvals, coordinating travel logistics, maintaining spreadsheets for travel budgets, overseeing licensure and recredentialing processes, processing financial transactions, and managing supply orders.%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:14px;%22%3E%3Cspan style=%22line-height:115%;%22%3EIdeal candidates should possess self-initiative, resourcefulness, and adeptness in collaborative settings. The desired candidate will demonstrate strong written and verbal communication, proven customer service abilities, adept time management and prioritization skills, consistent follow-through, and excellent work ethic.%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22background-color:white;%22%3E%3Cspan style=%22color:#252525;font-family:%26quot;Open Sans%26quot;,sans-serif;font-size:14.0pt;%22%3E%3Cspan style=%22line-height:115%;mso-ligatures:none;%22%3E%3Cstrong%3EExperience and Education%26nbsp;%3C/strong%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cul type=%22disc%22%3E%3Cli class=%22MsoNormal%22 style=%22background-color:white;color:black;line-height:normal;mso-list:l0 level1 lfo3;mso-margin-bottom-alt:auto;mso-margin-top-alt:auto;tab-stops:list .5in;%22%3E%3Cspan style=%22font-family:%26quot;Open Sans%26quot;,sans-serif;font-size:10.0pt;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;Times New Roman%26quot;;mso-ligatures:none;%22%3EHigh school graduation or GED and four (4) years related work experience required%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22background-color:white;color:black;line-height:normal;mso-list:l0 level1 lfo3;mso-margin-bottom-alt:auto;mso-margin-top-alt:auto;tab-stops:list .5in;%22%3E%3Cspan style=%22font-family:%26quot;Open Sans%26quot;,sans-serif;font-size:10.0pt;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;Times New Roman%26quot;;mso-ligatures:none;%22%3EMay consider higher education completed in lieu of minimum requirements.%3C/span%3E%3C/span%3E%3C/li%3E%3C/ul%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:11.0pt;%22%3E%3Cspan style=%22line-height:115%;%22%3E%3Cu%3EPreferred Skills/Experience%3C/u%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cul style=%22margin-top:0in;%22 type=%22disc%22%3E%3Cli class=%22MsoNormal%22 style=%22margin-bottom:0in;mso-list:l2 level1 lfo1;tab-stops:list .5in;%22%3E%3Cspan style=%22font-size:10.0pt;%22%3E%3Cspan style=%22line-height:115%;%22%3EDetail oriented%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22margin-bottom:0in;mso-list:l2 level1 lfo1;tab-stops:list .5in;%22%3E%3Cspan style=%22font-size:10.0pt;%22%3E%3Cspan style=%22line-height:115%;%22%3EOrganized%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22margin-bottom:0in;mso-list:l2 level1 lfo1;tab-stops:list .5in;%22%3E%3Cspan style=%22font-size:10.0pt;%22%3E%3Cspan style=%22line-height:115%;%22%3EStrong verbal and written communication%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22margin-bottom:0in;mso-list:l2 level1 lfo1;tab-stops:list .5in;%22%3E%3Cspan style=%22font-size:10.0pt;%22%3E%3Cspan style=%22line-height:115%;%22%3EMulti-tasker in fast-paced environment%3C/span%3E%3C/span%3E%3C/li%3E%3C/ul%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:14.0pt;%22%3E%3Cspan style=%22line-height:115%;%22%3E%26nbsp;%3Cstrong%3E%26nbsp;Job Duties%26nbsp;%3C/strong%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size:11.0pt;%22%3E%3Cspan style=%22line-height:115%;%22%3EMay perform some or all the following:%3C/span%3E%3C/span%3E%3C/p%3E%3Cul style=%22margin-top:0in;%22 type=%22disc%22%3E%3Cli class=%22MsoNormal%22 style=%22line-height:normal;margin-bottom:0in;mso-list:l1 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22font-size:11.0pt;%22%3EProvides administrative support for multiple faculty within the BTACCS division%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:normal;margin-bottom:0in;mso-list:l1 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22font-size:11.0pt;%22%3ESchedules and organizes activities such as meetings, conferences, and division events : prepare agendas, presentations, take minutes and arrange catering, as needed.%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:normal;margin-bottom:0in;mso-list:l1 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22font-size:11.0pt;%22%3EOrganize and coordinate travel logistics%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:normal;margin-bottom:0in;mso-list:l1 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22font-size:11.0pt;%22%3ECoordinates expense reimbursement and expense tracking%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:normal;margin-bottom:0in;mso-list:l1 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22font-size:11.0pt;%22%3ECommunication: Draft and prepare official documents, memos, emails, presentations, and reports.%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:normal;margin-bottom:0in;mso-list:l1 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22font-size:11.0pt;%22%3EDetermines work priorities and monitors progress toward work deadlines%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:normal;margin-bottom:0in;mso-list:l1 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22font-size:11.0pt;%22%3EMaintain Faculty Curriculum Vitae, licensures and recredentialing%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:normal;margin-bottom:0in;mso-list:l1 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22font-size:11.0pt;%22%3ESupply ordering and management%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:normal;margin-bottom:0in;mso-list:l1 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22font-size:11.0pt;%22%3ECoordinate communication between various departments/centers.%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:normal;margin-bottom:0in;mso-list:l1 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22font-size:11.0pt;%22%3EMay assist with overflow work from administrative peers as needed%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:normal;margin-bottom:0in;mso-list:l1 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22font-size:11.0pt;%22%3EMaintaining clinical call schedules%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:normal;margin-bottom:0in;mso-list:l1 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22font-size:11.0pt;%22%3EOther duties as assigned%3C/span%3E%3C/li%3E%3C/ul%3E%3Cp class=%22MsoNormal%22 style=%22line-height:normal;margin-bottom:0in;%22%3E%3Cbr%3E%26nbsp;%3C/p%3E%3Cp%3E%3Cstrong%3EBENEFITS%3C/strong%3E%3Cbr%3EUT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:%3C/p%3E%3Cul%3E%3Cli%3EPPO medical plan, available day one at no cost for full-time employee-only coverage%3C/li%3E%3Cli%3E100% coverage for preventive healthcare-no copay%3C/li%3E%3Cli%3EPaid Time Off, available day one%3C/li%3E%3Cli%3ERetirement Programs through the Teacher Retirement System of Texas (TRS)%3C/li%3E%3Cli%3EPaid Parental Leave Benefit%3C/li%3E%3Cli%3EWellness programs%3C/li%3E%3Cli%3ETuition Reimbursement%3C/li%3E%3Cli%3EPublic Service Loan Forgiveness (PSLF) Qualified Employer%3C/li%3E%3Cli%3E%3Ca href=%22http://jobs.utsouthwestern.edu/benefits/#top%22 target=%22_blank%22%3ELearn more about these and other UTSW employee benefits!%3C/a%3E%3C/li%3E%3C/ul%3E%3Cp%3E%3Cbr%3E%3Cbr%3E%3Cstrong%3EEXPERIENCE AND EDUCATION%3C/strong%3E%3Cbr%3E%3Cbr%3E%3Cstrong%3ERequired%3C/strong%3E%3C/p%3E%3Cul%3E%3Cli%3E%3Cstrong%3EEducation%3C/strong%3E%3Cbr%3EHigh School Graduate or equivalent.%26nbsp;%3Cbr%3E%26nbsp;%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3E%3Cstrong%3EExperience%3C/strong%3E%3Cbr%3E4 years Related work experience or%26nbsp;%3Cbr%3EMay consider higher completed education in lieu of experience.%26nbsp;%3Cbr%3E%26nbsp;%3C/li%3E%3C/ul%3E%3Cp%3E%3Cbr%3E%3Cstrong%3EJOB DUTIES%3C/strong%3E%3C/p%3E%3Cul%3E%3Cli%3EProvides moderately complex administrative skills for a department.%3C/li%3E%3Cli%3EPrepares, maintains and posts records, reports and budget information.%3C/li%3E%3Cli%3EPrepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.%3C/li%3E%3Cli%3ESelects office vendors and monitors purchasing processes.%3C/li%3E%3Cli%3EMay assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.%3C/li%3E%3Cli%3ESchedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.%3C/li%3E%3Cli%3EComposes and processes repetitive and non-repetitive documents in accordance to established procedures.%3C/li%3E%3Cli%3EOrganizes office procedures to ensure effective operation.%3C/li%3E%3Cli%3EActs as department liaison with other departments and agencies.%3C/li%3E%3Cli%3EProcesses all personnel and purchasing transactions following institutional policies and procedures.%3C/li%3E%3Cli%3EDetermines work priorities and monitors progress toward work deadlines.%3C/li%3E%3Cli%3EEnsures document retention processes are followed using established guidelines.%3C/li%3E%3Cli%3EPerforms other duties as assigned.%3C/li%3E%3C/ul%3E%3Cp%3E%3Cstrong%3ESECURITY AND EEO STATEMENT%3C/strong%3E%3Cbr%3E%3Cbr%3E%3Cstrong%3ESecurity%3C/strong%3E%3Cbr%3EThis position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.%3Cbr%3E%3Cbr%3E%3Cstrong%3EEEO%3C/strong%3E%3Cbr%3EUT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.%3Cbr%3E%26nbsp;%3C/p%3E