Sr Administrative Assistant II, Pediatric Surgery

%3Cp%3E%3Cstrong%3EWHY UT SOUTHWESTERN?%3C/strong%3E%3Cbr%3EWith over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to %3Ca href=%22https://www.utsouthwestern.edu/newsroom/articles/year-2022/july-us-news-best-hospital.html%22 target=%22_blank%22%3EU.S. News %26amp; World Report%3C/a%3E, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you%27ll discover a culture of teamwork, professionalism, and a rewarding career!%26nbsp;%3Cbr%3E%26nbsp;%3C/p%3E%3Cp%3E%3Cstrong%3EThis role will support our satellite office in Plano as well as our Dallas location.%26nbsp;%3C/strong%3E%3C/p%3E%3Cp%3E%3Cbr%3E%3Cstrong%3EJOB SUMMARY%3C/strong%3E%3Cbr%3EWorks under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit.%26nbsp;%3Cbr%3EProvides moderately complex administrative skills for the division of pediatric surgery. Prepares, maintains and enters call schedules for faculty and APPs, manages outlook calendars, order office and break room supplies. May assist with work overflow from other administrative assistants and/or division administrator if needed. Schedules and organizes meetings, conference travel, process expense reports and activities for members of the division. Composes and process repetitive and non-repetitive documents in accordance with established procedures. Acts as department liaison with other departments and agencies. Determines work priorities and monitors progress toward work deadlines. Ensures document retention processes are followed using established guidelines.%3Cbr%3E%26nbsp;%3C/p%3E%3Cp%3E%3Cstrong%3EBENEFITS%3C/strong%3E%3Cbr%3EUT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:%3C/p%3E%3Cul%3E%3Cli%3EPPO medical plan, available day one at no cost for full-time employee-only coverage%3C/li%3E%3Cli%3E100% coverage for preventive healthcare-no copay%3C/li%3E%3Cli%3EPaid Time Off, available day one%3C/li%3E%3Cli%3ERetirement Programs through the Teacher Retirement System of Texas (TRS)%3C/li%3E%3Cli%3EPaid Parental Leave Benefit%3C/li%3E%3Cli%3EWellness programs%3C/li%3E%3Cli%3ETuition Reimbursement%3C/li%3E%3Cli%3EPublic Service Loan Forgiveness (PSLF) Qualified Employer%3C/li%3E%3Cli%3E%3Ca href=%22http://jobs.utsouthwestern.edu/benefits/#top%22 target=%22_blank%22%3ELearn more about these and other UTSW employee benefits!%3C/a%3E%3C/li%3E%3C/ul%3E%3Cp%3E%3Cbr%3E%3Cbr%3E%3Cstrong%3EEXPERIENCE AND EDUCATION%3C/strong%3E%3Cbr%3E%3Cbr%3E%3Cstrong%3ERequired%3C/strong%3E%3C/p%3E%3Cul%3E%3Cli%3E%3Cstrong%3EEducation%3C/strong%3E%3Cbr%3EHigh School Graduate or equivalent.%26nbsp;%3Cbr%3E%26nbsp;%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3E%3Cstrong%3EExperience%3C/strong%3E%3Cbr%3E4 years Related work experience or%26nbsp;%3Cbr%3EMay consider higher completed education in lieu of experience.%26nbsp;%3Cbr%3E%26nbsp;%3C/li%3E%3C/ul%3E%3Cp%3E%3Cbr%3E%3Cstrong%3EJOB DUTIES%3C/strong%3E%3C/p%3E%3Cul%3E%3Cli%3EProvides moderately complex administrative skills for a department.%3C/li%3E%3Cli%3EPrepares, maintains and posts records, reports and budget information.%3C/li%3E%3Cli%3EPrepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.%3C/li%3E%3Cli%3ESelects office vendors and monitors purchasing processes.%3C/li%3E%3Cli%3EMay assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.%3C/li%3E%3Cli%3ESchedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.%3C/li%3E%3Cli%3EComposes and processes repetitive and non-repetitive documents in accordance to established procedures.%3C/li%3E%3Cli%3EOrganizes office procedures to ensure effective operation.%3C/li%3E%3Cli%3EActs as department liaison with other departments and agencies.%3C/li%3E%3Cli%3EProcesses all personnel and purchasing transactions following institutional policies and procedures.%3C/li%3E%3Cli%3EDetermines work priorities and monitors progress toward work deadlines.%3C/li%3E%3Cli%3EEnsures document retention processes are followed using established guidelines.%3C/li%3E%3Cli%3EPerforms other duties as assigned.%3C/li%3E%3C/ul%3E%3Cp%3E%3Cstrong%3ESECURITY AND EEO STATEMENT%3C/strong%3E%3Cbr%3E%3Cbr%3E%3Cstrong%3ESecurity%3C/strong%3E%3Cbr%3EThis position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.%3Cbr%3E%3Cbr%3E%3Cstrong%3EEEO%3C/strong%3E%3Cbr%3EUT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.%3Cbr%3E%26nbsp;%3C/p%3E