Staff Accountant 1

About the Department

This position is an entry-level, unclassified position in the Accounts Payable & Travel division of Accounting Services. This position maintains the procure-to-payment audit function for purchase order invoices for LSU A&M, LSU at Eunice, and Pennington Biomedical Research Center campuses. This position serves as the primary contact for invoice payments and questions. This position also provides support to the other LSU campuses related to purchase order invoice processing which includes receipts, supplier invoice adjustments, credit memos, etc. 

A copy of your transcript(s) may be attached to your application (if available). However, original transcripts are required prior to hire.

Please provide three professional references, including name, title, phone number, and e-mail address.

Attach ALL required documents under the "Resume/CV" section of your application.

For questions or concerns regarding the status of your application or salary ranges, please contact Jessica Hodgkins at [email protected] or 578-1541.

Position Duties

Minimum Qualifications:

Bachelor's degree in accounting or a business-related field, 24 hours of college accounting. 2 years of directly applicable professional experience can be substituted for 24 hours of accounting, or 2 years of professional experience can be substituted for up to 9 hours of accounting. LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply—a degree is not required as long as the candidate meets the required years of experience specified in the job description. (per La. RS 42:36).

Physical Qualifications: Physical ability and eye-hand coordination necessary to use a personal computer, calculator, typewriter, copier, telephone, and other office equipment. Ability to sit in the same position for extended periods (3.5 to 4 hours) at a time using continuous hand motions when using a calculator or entering data into the computer system; overtime may be required during peak times, during the fiscal year-end process, or while working on special projects. 

Financial history/credit check required per FASOP HR-04.

Other Qualifications

60% Audits purchase orders to the electronic receipts prepared by university departments in Workday for three campuses (LSUAM, LSUE, and PBRC), which includes creating the supplier invoices and submitting for departmental review and approval. Provides assistance to departments with questions regarding obligation balances, aged listings, receipts, and purchase order invoices. Responsible for the invoice workflow of supplier website purchases, which includes researching and resolving problems encountered in paying invoices. Communicates with departments to resolve match exception issues. 

10% Communicates with university suppliers pertaining to the payment of invoices, deductions taken, revised invoices, rejected invoices, and credit memos. Communicates with the Office of Procurement Services, supervisor, and associate director on system issues. Provides assistance with fiscal year-end processes and auditor requests. Provide support on special projects as needed. Assist other LSU campuses with any purchase order invoice processing issues or questions. 

10% Audits and processes participant, refund, and royalty miscellaneous payments via the EIB Miscellaneous Supplier Payments business process. Communicates with the department regarding any IRS TIN matching issues regarding payments handled through the EIB process. 

10% Responsible for miscellaneous duties of the purchase order section, which include backup of daily Paymode file release, invoice payments by ACH or wire, monthly sales tax reporting, review of guest travel payments for contracts, 1099 reporting assistance, and 1042 reporting assistance. Provides backup support to ensure cross-training duties are maintained. 

10% Assists with the audit of direct-charge supplier invoices and miscellaneous check requests to ensure compliance with university purchasing policies and procedures. Assists suppliers with electronic payment information. Communicates with the supervisor and associate director on system issues. Performs other duties and special projects as assigned by the associate director and senior director. 

Benefits

Agency Information