Staff Accountant

Bethel Woods Center for the Arts is a nonprofit 501(c)(3) cultural organization located on the historic site of the 1969 Woodstock festival in Bethel, New York. Since opening in 2006, more than 4 million visitors have experienced our concerts, festivals, educational programs, and museum. Rooted in a legacy of peace and music, we create extraordinary experiences, expand access to the arts, and steward the Woodstock site for future generations — continuing the work of being a place where peace happens. This year marks our 20th Anniversary season — a celebration of two decades of artistic impact, cultural leadership, and community connection. Every role at Bethel Woods helps advance our vision of a world made better through the power of music and the arts.

Job Summary

The Staff Accountant is directly involved in all aspects of the Accounts Payable function and those activities involving payment of all vendor invoices and the maintenance of accurate records and control reports. Provide close support to the organization through assistance in training and communicating any new process improvements in the Transactional Finance area. Assist in the daily processes of Concur and Microsoft Dynamics GP. This position also records all the bank activity such as daily credit card and other deposits, and monthly bank fees and interest.

Job Duties 

•    Lead activities involving the payment of all vendor invoices and the maintenance of accurate records;

•    Oversee accurate coding of vendor invoices

•    Ensure payment processing is accurate and complete within the accounting software

•    Maintain excellent business relationship with our vendors and internal customers

•    Communicate and uphold compliance with internal controls

•    Protects organization’s value by keeping confidentiality and security of all financial files

•    Record all electronic payments

•    Assist in annual audit

•    Bank reconciliations

•    Process depreciation on fixed assets

•    Maintain asset register and preparation of fixed asset roll-forward for annual audit

•    Attached journal entries in GP

•    Maintain updated process documentations related to payment processing

•    Ensure credit is received and applied for outstanding memos

•    Participate in companywide initiatives as directed by senior management

•    Prepare analyses of accounts and produce reports as directed by management

•    Partner with Concur support to troubleshoot any issues with the tool

•    Act as a key user in Concur to be able to train colleagues

•    Manage the Accounts Payable process in SAP and Concur

•    Receive and verify invoices and check requests for goods and services

•    Verify that transactions comply with financial policies and procedures

•    Review approved invoices

•    Manage check runs and mailings

•    Prepare daily entries to record credit card and other deposits

•    Prepare monthly entries to record bank fees and interest received

•    Record non-cash entries in the GL

•    Analyze accounts and departmental profit and loss statements

•    Updates job knowledge by participating in educational opportunities

•    Other ancillary reporting as needed.

Job Requirements       

•    Basic data entry skills

•    Attention to detail

•    Prior Accounts Payable experience not required but preferred

•    Bachelor’s degree not required but preferred

•    Microsoft Dynamics GP and SAP Concur experience not required but preferred