City of Houston, TX

Houston or Houston

STAFF ANALYST- ACCOUNTS PAYABLE

Onsite$75,816 - $94,212/yrPosted 3 days ago

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Job details

Location: Houston or Houston
Work type: Onsite
Compensation: $75,816 - $94,212/yr
Posted: 3 days ago
Apply on: governmentjobs.com

About this role

POSITION OVERVIEW

Applications will be accepted from: HAS - FINANCE & ACCOUNTING EMPLOYEES ONLY
Division/ Section: HAS /FINANCE & ACCOUNTING/ACCOUNTS PAYABLE
Workdays & Hours: Monday – Friday 8:00AM – 5:00PM, Occasional Weekend/Holidays* (*Subject to change)

PURPOSE OF DIVISION
The purpose of the Accounts Payable Division is to support the financial health of the Houston Airport System (HAS) by timely and accurately posting accrual expenditures, processing invoices, monitor disbursements and schedules payments for multi-funded, ITRP, CIP and O&M projects. The Division also administers the PCard and travel program, monitors and approves utilities transactions and inter fund billing. The Division provides oversight and guidance among internal stakeholders to ensure compliance with federal, state and local laws; and legislation including Government Accounting Standard (GASB) rules on accounting practices.

PURPOSE OF THE POSITION

The Staff Analyst provides analytical, financial, and administrative support for capital improvement projects funded wholly or partially through FAA grants. This position is responsible for reviewing, reconciling, and processing high-volume, high-value contractor pay applications and invoices to ensure accuracy, compliance, and timely payment. The role supports fiscal accountability by coordinating with internal stakeholders, monitoring grant compliance, preparing financial reports and schedules, facilitating accounting reviews, and providing documentation for audits and year-end close activities.

"Candidates must be able to obtain all security required badge access including Custom Border Patrol access within 6 months from the hire date."

The responsibilities of this position include, but are not limited to:

• Analyze, reconcile, and process contractor pay applications for airport capital improvement projects funded through FAA grants.

• Review testing, design, and construction payment requests to ensure accuracy, completeness, and compliance with federal, state, and local regulations.

• Verify and approve high-volume, high-dollar payment applications and vendor invoices within established timelines.

• Ensure proper accounting classification and coding of construction invoices, payment applications, and vendor expenditures.

• Coordinate with internal departments, including Infrastructure (INF) Controls and Grant Management teams, to support timely payment processing and fiscal accountability.

• Facilitate monthly accounting meetings to review project billings, funding projections, and financial compliance requirements.

• Monitor grant-funded project expenditures and ensure adherence to FAA grant guidelines and reporting standards.

• Compile, analyze, and maintain financial schedules and supporting documentation for Capital Improvement Program (CIP) year-end close activities.

• Prepare financial reports and project-related documentation in accordance with applicable policies, procedures, and regulatory requirements.

• Gather, organize, and provide financial records and supporting documentation for internal and external audits.

• Respond to audit inquiries, explain financial variances, and ensure timely delivery of audit selections and requested information.

• Perform detailed financial analysis to support project budgeting, forecasting, and expenditure tracking.

• Maintain accurate financial records and ensure compliance with organizational policies and grant requirements.

WORKING CONDITIONS

The position is physically comfortable, the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature, and air conditions. Requires the ability to make simple gross motor responses within large tolerances. There will be periods of extended walking while at the airports conducting site visits and meetings.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS

Requires a Bachelor’s Degree in Business Administration, Public Administration or a field directly related to the type of work being performed.

Graduate degrees related to the type of work being performed may substitute for the experience requirement on a year-for-year basis.

EXPERIENCE REQUIREMENTS

Three years of professional administrative, financial or analytical experience related to the type of work being performed or required.

Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

None

PREFERENCES

PREFERENCES

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED

The selection process will involve application review and/or interview. Department may administer skills assessment test.

SAFETY IMPACT POSITION - YES

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

Pay Grade 26

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (281-233-1842). If you need login assistance or technical support call 855-524-5627. If you need special services or accommodations, call (281-233-1842). (TTY 7-1-1)

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_sJFoM.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

Benefits

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

Medical
Dental
Vision
Wellness
Supplemental Insurance
Life insurance
Long-term disability
Retirement pension
457 deferred compensation plan
Employee Assistance Program
10 days of vacation each year
13 city holidays, plus one floating holiday
Compensable Sick Leave
Personal Leave
Flexible schedules
Hybrid-Telework for eligible positions
Professional development opportunities
Transportation/parking plan
Section 125 pretax deductions
Dependent Care Reimbursement Plan
Paid Prenatal, Parental and Infant Wellness Leaves
Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

Supplemental Questions

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

Are you a Houston Airport System employee?

What is the highest level of education you have completed?

High School Diploma/GED
Associate Degree
Bachelor's Degree
Master's Degree

Please indicate the degree concentration you obtained ("See Resume" is not acceptable, if statement does not apply, please insert N/A)

How many years of professional administrative, financial or analytical experience related to the type of work do you possess?

Less than 1 year
1 year to less than 3 Years
3 Years to Less than 5 Years
5 Years to less than 7 Years
7 Years to less than 9 Years
9 years or more
No Experience

In your most recent or previous position, which of the following software packages have you used? (check all that apply)

Word
Excel
Powerpoint
Outlook
SAP
OnBase
I have no experience

**Please indicate your "highest" level of proficiency in Microsoft Office products (Word, Excel, Powerpoint).

BASIC MICROSOFT OFFICE SUITE: Create a new document, enter text, and save it; navigate in a document and perform a search; format cells, rows, and columns; modify a database and insert data from another; application; create title and bullet slides; work with text, drawn objects, and drawing tools.
INTERMEDIATE MICROSOFT OFFICE SUITE: Create mail merges, sort and filter them; customize toolbars; run and record Macros; filter data and manage a filtered list; create and modify some Macro commands; create, modify, and format charts; create basic Macros to automate forms and data entry; customize the appearance and functionality of reports; use hyperlinks and perform data integration.
ADVANCED MICROSOFT OFFICE SUITE: Manage Macro commands, create dialogue boxes, and understand the notions of Visual Basic application programming; use advanced functions (Names, VLOOKUP, IF, IS); work with Pivot Tables; manage Macro commands: concepts, planning, operations, execution, modification, interruption; use Visual Basic to create a public function or event procedures, or add general procedures in a form module; plan and examine an application, develop a distributed application design.
None of the above

Please indicate your experience using SAP for contracts, construction projects and financial reporting.

Entry Level
Intermediate
Advanced
Expert
I have no experience

Are you familiar with Government Accounting Standard Board (GASB) rules on accounting practices?

Required Question

Agency Information

EmployerCity of HoustonAddress 901 Bagby St

Houston, Texas, 77002 Website https://www.houstontx.gov/

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About City of Houston, TX

City of Houston, TX

Houston or Houston

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