Therapeutic Courts Administrative Project Coordinator (41-5707)

About the Department

The Alaska Court System invites applications for a Therapeutic Courts Administrative Project Coordinator (salary range 15). This position will provide support to the Program Coordinator and to the Therapeutic Court Advisory Committee, and will implement training and technical assistance for therapeutic court teams.

* Employees transferring from another State of Alaska agency may receive consideration for advance step placement. *

Personnel rules will be applied to determine step placement for the successful internal candidate.

Regular duties will include:

The position coordinates statewide advisory committee operations, including scheduling meetings, preparing agendas and minutes, tracking action items and recommendations, organizing member orientations, supporting strategic planning, and developing annual reports. It manages grant administration by monitoring deliverables and timelines, maintaining documentation, assisting with required reports, coordinating information from project staff statewide, organizing compliance and monitoring files, processing budget modifications, supporting procurement activities, ensuring compliance with grant requirements, and assisting with future grant applications.

The role also oversees statewide training coordination by scheduling training events, managing registrations, coordinating with partner agencies and technical assistance providers, maintaining training records, organizing speakers, developing annual training calendars, supporting conferences and workshops, and completing post-training reporting and documentation.

In addition, the position supports project management and resource development by tracking statewide initiatives and remediation efforts, maintaining website and outreach materials, developing newsletters and public awareness resources, assisting with manuals and toolkits, supporting sustainability planning, maintaining policy documents and standardized forms, collaborating with stakeholders and the data analyst on performance monitoring, and providing administrative and project support to advance statewide therapeutic court initiatives.

The ideal candidate will possess the following knowledge, skills, and abilities.  Please detail how you possess these traits in the required letter:

• Ability to organize and prioritize work with minimal direction.
• Possess strong oral and written communication skills.
• Experience in remaining neutral, calm, and professional while dealing with difficult or emotional people.
• Experience drafting and preparing letters, orders, memoranda, or other professional documents.

Work Schedule: 

Full-time court employees are scheduled to work 37.5 hours per week.  The current schedule for this position is Monday - Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break

Exceptional Benefits for Full-Time Employees

We offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan. Personal leave is accrued for vacation, illness, or personal needs.

Enjoy peace of mind and long-term security while serving your community.

See http://doa.alaska.gov/drb/index.html for additional information.     

IMPORTANT:  Please attach a letter of interest in employment with the Alaska Court System.  Failure to submit a letter may disqualify you from consideration for an interview.

For more information on the Alaska Court System, please visit:    

http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:    

VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Position Duties

A bachelor's degree from an accredited college in public administration, criminal justice, business administration, communications, social work, behavioral sciences, or a closely related field, AND three years of professional experience in project coordination, program administration, grant administration, court operations, criminal justice, behavioral health, or therapeutic courts. 

OR 

Five years of progressively responsible professional experience in project coordination, program administration, grant administration, court administration, criminal justice, behavioral health, therapeutic courts, or a closely related field. 

Minimum Qualifications

This applies to your application submission.        

Documents to be Attached to the Application (REQUIRED):

• A letter of interest, completed per the instructions below.    
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.

LETTER OF INTEREST
Please attach this to your application before submitting it online or, if unable to attach to your application email it to [email protected].

Your letter should:
      1) Be professionally written and include proper format, grammar, spelling and punctuation.
      2) Explain how you meet the minimum qualifications of the position.
      3) Explain why you are the best candidate for the position.
    
Your letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process. If you do not attach a professional letter of interest, you may not move on to the interview phase.
 

LEGAL EMPLOYMENT
The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The Alaska Court System does not sponsor visas.

WORK EXPERIENCE
If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
      
EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

MULTIPLE VACANCIES NOTICE
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
      
NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

Other Qualifications

Contact Title: Recruitment  

E-Mail: [email protected]

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501 

Phone Number: (907) 264-8242  

Benefits

Supplemental Questions

Required Question

Agency Information

EmployerState of AlaskaAddress PO Box 110201

Juneau, Alaska, 99811 Phone(800) 587-0430 (Statewide toll-free number)
(907) 465-4095 (Juneau and out-of-state callers)Website http://workplace.alaska.gov/