Transportation Business Operations Assistant 2 - Kanawha County

About the Department

**Disclaimer-this position will be considered classified-exempt and “at will.”

The Transportation Business Operations Assistant 2 performs administrative work in providing support services such as fiscal, personnel, payroll, or procurement. Under the supervision of the Financial Manager, this position assists the Invoice and P-card Coordination Lead with financial operations. This role manages a high volume of travel reimbursements and p-card reconciliations for multiple cardholders and serves as the primary point of contact for out-of-state travel requests. This position provides essential financial support by processing invoices, tracking utility payments, and managing Agency Delivery Orders/Agency Purchase Orders (ADOs/APOs) in reference to P-card transactions, as well as providing backup support for regular invoice payments. Proficiency in Microsoft Word and Excel is a plus; experience with WV Oasis is preferred. Performs related duties as required.

Pay Grade 11
T0098N

Position Duties

• Confers with inter- and intra-agency personnel to transact business, gather or discuss information.
• May be in a position with public or federal government contact.
• Conducts performance surveys and reviews agency methods of operation; devises flowcharts and graphs; may conduct cost analysis studies.
• Gathers and compiles information for state records, writes reports, balances tally sheets, and monitors inventories, purchases, and sales.
• Updates records and contacts employees to gather information.
• Represents the agency in the area of assignment in both internal and external meetings.
• Maintains files of information in hard copy or electronic format.
• Runs reports for regular or intermittent review.
• Determines the need for changes in procedures, guidelines, and formats; devises a solution; monitors the success of solutions by devising quantitative/qualitative measures to document the improvement of services.
• Writes manuals in the area of assignment, clarifying the wording to accurately describe new procedures and processes.
• Specific rules, regulations, and procedures that typically involve a complete segment of an assignment or project of broader scope.
• Travel may be required; therefore, a valid driver’s license is required.

Minimum Qualifications

• Knowledge of regulations, processes, and procedures in the area of assignment.
• Knowledge of office practices and procedures.
• Knowledge of state and federal laws and regulations related to the area of assignment.
• Ability to collect and compile accurate information.
• Ability to conceptualize the nature of service difficulties and devise appropriate work methods, tools, and configurations to correct the problem.
• Ability to prepare flowcharts, graphs, and status reports.
• Ability to communicate effectively, both verbally and in writing.
• Ability to perform basic arithmetic.

Other Qualifications

REQUIRED TRAINING/EDUCATION 

• High school diploma or equivalent.

REQUIRED EXPERIENCE

• Three (3) years of full-time or equivalent part-time paid experience providing advanced clerical duties and/or administrative services in accounting, budgeting, project monitoring and reporting, personnel, or procurement and property.

• Substitution: Successful completion of coursework from a regionally accredited college or university, related business school, or vocational training may be substituted for the required experience through an established formula.

Benefits

Annual Increment Pay    

Paid Vacation
 
Paid Holidays
 
Paid Sick Leave
 
Family Medical Leave
 
Leave Donation Program
 
Military Leave
 
Employee Education Reimbursement & Leave Program
 
Flexible Work Schedules

Training Opportunities
 
Promotion Opportunities
 
Public Employees’ Retirement System:

1. Employees enrolled in PERS Tier 1 contribute 4.5% of their gross salary.     The Employer contributes 9%.
2. Employees enrolled in PERS Tier 2 contribute 6.0% of their gross salary.  The Employer contributes 9%.

Agency Information

EmployerWest Virginia Department of Transportation (WV)Division West Virginia Department of Transportation Address 1900 Kanawha Blvd, East
Building 5, Room A-450
Charleston, West Virginia, 25305 Phone304-558-3111
Website https://transportation.wv.gov