Transportation District Business Manager - Mineral County

About the Department

**Disclaimer-this position will be considered classified-exempt and “at will.”
The Transportation District Business Manager will report to the District Comptroller's Office at the District 5 Headquarters. This position, under administrative direction, performs advanced-level managerial and administrative work directing district business operations for the Division of Highways. The District Business Manager is responsible for the leadership, coordination, and evaluation of three core functional areas of equal importance: financial management, human resources administration, and performance management/operational analysis. The incumbent supports district leadership by planning operations, establishing and monitoring administrative processes, directing staff work, evaluating business functions, developing and overseeing budget-related activities, ensuring human resources compliance, and leading performance review and operational improvement efforts. Work requires applying professional and administrative knowledge in budgeting, accounting, purchasing, personnel administration, data analysis, reporting, and management practices. The position exercises considerable independent judgment in interpreting policies, procedures, statutes, and regulations, resolving operational issues, and recommending improvements to district business operations. The incumbent works collaboratively with the Comptroller, Human Resources Manager, Performance Management staff, district leadership, and central office personnel to ensure effective district administration and accountability. Performs related work as required.

Pay Grade 19

Position Duties

• Plan, direct, coordinate, and evaluate district business operations across finance, human resources, and performance management functions. 

• Analyze fiscal, personnel, and operational information and make sound recommendations for administrative and operational decisions. 

• Develop, interpret, and implement policies, procedures, and workflow improvements. 

• Supervise and evaluate the work of others. 

• Prepare clear, accurate, and comprehensive reports, correspondence, and recommendations. 

• Communicate effectively, both orally and in writing. 

• Establish and maintain effective working relationships with agency personnel, public officials, external stakeholders, and the public. 

• Exercise sound judgment, discretion, and professionalism in handling sensitive and complex matters.

• Interpret and apply statutes, rules, regulations, and policies to specific administrative situations. 
  

• Plans, develops, and executes a complex mission of primary district-wide programs. 
  

• Develops and adopts operational policies and procedures for the unit. 

• Develops and implements operating procedures within regulatory and statutory guidelines; develops and approves forms and procedures.  

• Renders decisions in unusual or priority situations; consults with supervisors and other state managers in reviewing. 

• Evaluates the operations and procedures of the district for efficiency and effectiveness. 

• Oversees the development of the district budget for personnel services, supplies, and equipment. 

• Research professional journals, regulations, and other sources for improvements to agency and district programs and procedures.  

• Compiles a variety of data related to the operation of the district. 

• Prepares reports reflecting the operational status of the district programs. 

• May participate in local conferences and meetings. 

• Assessment of program effectiveness or investigating or analyzing a variety of unusual conditions, problems, or questions. 

• Personal contacts may include individuals or groups from outside the Department of Transportation. Certain meetings or conversations may take place outside of the agency in a somewhat unstructured setting. 

• Travel may be required; therefore, a valid driver’s license is required. 

Minimum Qualifications

• Budgeting, auditing, governmental accounting principles, fiscal administration, purchasing practices, and internal control methods. 

• Human resources administration, including staffing processes, personnel actions, records management, compliance practices, and employee support functions

• Methods and techniques used in the collection, evaluation, analysis, interpretation, and organization of administrative and operational data. 

• Principles and practices of management, including planning, organization, staffing, training, budgeting, supervision, and reporting. 

• District, agency, and state government organization, programs, functions, and administrative processes. 

• Applicable local, state, and federal laws, rules, regulations, policies, and procedures affecting district business operations. 

• State legislative and governmental processes relate to agency operations and administration.

• A wide range of problems or situations may be presented in this level of knowledge. 
• An understanding of an extensive set of rules, regulations, guidelines, and operations will be required to adequately perform job duties.
• Knowledge of budgeting, auditing, and governmental accounting principles, practices, policies, and methods.
• Knowledge of methods and techniques used in the collection, evaluation, and organization of data.
• Knowledge of the organization and programs of the district, agency, or department.
• Knowledge of the principles and techniques of management, including organization, planning, staffing, training, budgeting, and reporting.
• Knowledge of state government organization, programs, and functions.
• Knowledge of state legislative processes.
• Knowledge of federal, state, and local government relationships as they relate to the program, mission, and operations of the unit and/or department.
• Ability to plan, direct, and coordinate the program and administrative activities of the unit.
• Ability to supervise others.
• Ability to evaluate operational situations, analyze data and facts in preparation for administrative and policy decisions.
• Ability to establish and maintain effective working relationships with other government officials, employees, and the public.
• Ability to present ideas effectively, both orally and in writing.

Other Qualifications

REQUIRED TRAINING/EDUCATION
• Bachelor’s degree from an accredited college or university.
• Substitution: Experience, as described below, may substitute for the required training/education through an established formula.

REQUIRED EXPERIENCE
• Five (5) years full-time or equivalent part-time paid administrative, supervisory, or technical experience in bookkeeping, budgeting, accounting, information systems management, purchasing, data analysis, personnel, or business operations.
• Substitution: Successful completion of graduate coursework from a regionally accredited college or university may be substituted for the required experience through an established formula.

Benefits

Annual Increment Pay    

Paid Vacation
 
Paid Holidays
 
Paid Sick Leave
 
Family Medical Leave
 
Leave Donation Program
 
Military Leave
 
Employee Education Reimbursement & Leave Program
 
Flexible Work Schedules

Training Opportunities
 
Promotion Opportunities
 
Public Employees’ Retirement System:

1. Employees enrolled in PERS Tier 1 contribute 4.5% of their gross salary.     The Employer contributes 9%.
2. Employees enrolled in PERS Tier 2 contribute 6.0% of their gross salary.  The Employer contributes 9%.

Agency Information

EmployerWest Virginia Department of Transportation (WV)Division West Virginia Department of Transportation Address 1900 Kanawha Blvd, East
Building 5, Room A-450
Charleston, West Virginia, 25305 Phone304-558-3111
Website https://transportation.wv.gov