Treasurer Office Assistant

About the Department

This position is responsible for assisting the Utility Billing Clerk Specialist with duties relating to the Utility Billing process, receipting, and all secretarial and clerical duties for the City Treasurer.   Work performed in the Utility Billing and Utility Receipting is of a confidential nature due to the Red Flags Rule.  This position is responsible for some degree of financial processing and monitoring as directed by the City Treasurer and to inform the City Treasurer of significant and/or important events or activities.  This position acts in the place of the Utility Billing Clerk Specialist.

Position Duties

Receives and processes daily monetary transactions.  Prepares the daily bank reconciliation on appropriate spreadsheets.   Coordinates the daily balancing and bank deposits with the Utility Billing Clerk Specialist.  Represents the City as the primary contact person for the public.  Responds to customer questions and concerns in person or over the phone.  Orders supplies and maintains record retention.   Prepares miscellaneous invoices for water, fire and leasehold charges and interfund transfers for the Treasurer’s Department.  Responsible for monthly tracking of the Business Registration accounts through the Department of Revenue.  Will post monthly revenues and expenditures to Treasurer’s spreadsheets.  Responsible for posting utility taxes to spreadsheet monthly.  Keep City Treasurer informed of significant and important events, activities and reconciliations.

Assists and/or acts in the place of the Utility Billing Clerk Specialist in all aspects of utility billing and bulk mailings.  Will also assist the Utility Billing Clerk Specialist in answering the phones and waiting on customers during the peak periods in the billing cycle to make deadlines.

This position is assigned to complete and/or assist in projects by the City Treasurer.

This position is responsible for maintaining and accounting for the fixed asset system and completing a physical inventory along with a designated position from other departments for the city.  This individual also performs the secretarial duties of the department.

All work activities shall be conducted in compliance with the Safety and Accident Prevention Plan.

The duties above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Minimum Qualifications

Graduation from a standard high school, vocational school or equivalent.

Minimum of two (2) years prior accounting and/or bookkeeping experience, with emphasis on cash handling and accounts receivable.

Experience with computer/word processing system, preferably Microsoft Windows and Quicken.  Experience with Excel Spreadsheets is required.

Type 50 net words per minute minimum.

Proficiency with all peripheral office equipment.

Ability to meet work deadlines, work without direct supervision, and maintain efficiency and accurate production with constant interruptions.

Good oral and written communication skills are required.

Must be able to maintain control of emotions and deal with stress, and work effectively in an environment with frequent interruptions, multiple demands and a variety of tasks.  Must be able to work in an environment where there is a frequent need to communicate with members of the public who may be upset and/or verbally abusive.

REQUIREMENTS, CERTIFICATIONS, AND LICENSES:

Valid Washington State Drivers License

Other Qualifications

This individual is rarely required to work more than a forty (40) hour week.  

Most duties performed by this individual will take place indoors on City property.  While performing the duties of the job the employee must be able to sit or stand for long periods of time.  The employee must also be able to frequently stoop and/or crouch.  A ladder is occasionally used to reach supplies.

Nature of the work is such that there is a minimum of undesirable conditions.  Danger of injury, illness or physical harm associated with the job is minimal.   Extended concentration and other situations cause mental or physical fatigue.  The employee must frequently lift and/or move up to twenty-five (25) pounds and occasionally lift and/or move up to fifty (50) pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.  Must be able to use hands and fingers to handle or feel objects, tools, or controls, reach with hands and arms.  The employee is occasionally required to climb, balance, twist, lift, stoop, kneel, or crouch.  Frequently required to listen with comprehension and be able to respond orally to communicate assistance or service.

Benefits

The City covers 100% of the cost of medical, dental and vision premiums for the employee only.
The City also contributes $750 per month towards the cost of dependent medical coverage only.
Employees receive sick and vacation accruals per month, ten (10) paid holidays and a floating
holiday. This position is eligible for retirement benefits with the State of Washington’s PERS
System. The City also has an Employee Wellness Program.

Agency Information

EmployerCity of Colville (WA)Address 170 South Oak

Colville, Washington, 99114 Website https://www.colville.wa.us