0SP1689 Lead Administrative Support Assistant Nursing

Job Summary - Why you’ll love this position

Job Location:  

This position will be located at 1010 West Columbia Street in Farmington, MO

Why you’ll love this position:  Seasoned vocational administrative support position.  At this level, employees have specialized knowledge of an administrative or programmatic function, and may function as an office manager.  Within support area may make recommendations for review and approval of executive staff; assist in developing future budget projections for all units agency-wide; and review requests and prioritize needs for executive staff review. May provide work direction to lower-level positions.

Responsibilities - What you’ll do

Job duties of the Lead Administrative Support Assistant (Nursing) include but are not limited to:

1.    Provide administrative assistance, such as writing and editing e-mail, drafting memos, and preparing communications on the behalf of the Chief Nurse Executive

2.    Drafting disciplinary letters and tracking SMMHC Nursing Department disciplinary actions

3.    Represent the Chief Nursing Executive, the SMMHC Nursing Department, and the organization with executive presence at all times

4.    Maintain comprehensive and accurate records with attention to detail

5.    Organize meetings, including setting schedule, sending invites/reminders, and creating meeting pager/agenda when necessary

6.    Record and prepare meeting minutes in a professional, timely, clear, and concise manner

7.    Assure accuracy, consistency, and efficiency among scheduling staff regarding timekeeping for the Nursing Department

8.    Reconcile time and attendance for nursing administrative members and support nurse executive team with reconciliation.

9.    Answer phone calls in a polite and professional manner

10. Manage calendar for Chief Nurse Executive, including making appointments and prioritizing the most sensitive matters

11. Prepare professional presentations in a variety of mediums

12. Prepare detailed reports ensuring accuracy, timeliness, and compliance with organizational standards

13. Coordinate events

14. Create and maintain information databases

15. Facilitate WebEx or other virtual format meetings, remaining current on trends in virtual communication

16. Develop strong professional relationships through internal and external networking

17. Serve as primary liaison between the SMMHC Nursing Department and other departments, including, but not limited to, Human Resources, Staff Development, and Accounting

18. Integrate SMMHC Mission, Vision, and Values into all aspects of nursing department

19. Seek out learning opportunities and self-directed professional growth

20. Documentation of required hours of annual professional development

21. Participate in Mental Health Advocacy within SMMHC and the Nursing Department

22. Function as a change agent through project management

23. Operate necessary job-related software

24. Other job-related duties as assigned

Candidates will be asked to demonstrate competency/skill in executive presence, ability to create professional work, and ability to function with timekeeping system, Microsoft Excel, Microsoft Word, or other technology. Interviews may be conducted to identify the most qualified candidate.

Qualifications - All you need for success

• 3-5 years of relevant experience. (Substitutions may be allowed.)

• Preferred qualifications

  Baccalaureate degree in relevant field; excellent organizational skills; mastery of and ability to teach aspects of TCP and/or other timekeeping software systems used by nursing staff; high level of confidentiality; high level of adaptability; excellent dependability and attendance; ability to promote harmonious environment during high stress situations; mastery of Microsoft Word, Excel, PowerPoint, and other presentation software programs; experience working collaboratively with multidisciplinary departments; understanding of robust process improvement practices; expert written, verbal, and interpersonal communication skills; in-person and virtual meeting facilitation skills; high level of autonomy and self-motivation; ability to prioritize; creativity; resourcefulness; attention to detail. 

Lack of post‐secondary education will not be used as the sole basis denying consideration to any applicant.

Job Details - More reasons to love this position

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

Contact Details - If you have questions or require any accommodations to participate in the application or interview process please contact:

For more information on this position, please contact Human Resources at 573-218-6800.

The State of Missouri is an equal opportunity employer and is committed to developing and maintaining a talented workforce.