Account Clerk - Operational Accounting Unit

Sacramento Superior Court provides court-related administrative and financial services. The Account Clerk performs clerical accounting duties involving the preparation, maintenance, review, auditing, and processing of financial and statistical records, reports, claims, payments, and court-related account information.

What you'll do:

• Analyzes customer service issues involving interaction with other county employees and supervisors, and recommends solutions based on rules, regulations, policies, and procedures to meet customer needs effectively
• Clarifies and explains policies and procedures to inform customers of Court processes or to provide account statuses and verify information
• Generates, verifies and reviews accounting reports, calculates check and cash receipts, disbursements, and charges to arrive at summary total or determine correct amount for transactions and deposit permits
• Originates various forms (LFO, BOR, Requisitions, Claims) to submit to Auditor's Office for processing of vendor and/or client payments
• Prepares journal vouchers to distribute charges and operating costs for purchases using fund code charts and appropriate code forms to transfer funds or charge correct accounts
• Prepares reports using spreadsheets, databases, word processing and other Court services applications to track information; reviews receiving reports for proper authorization, codes, and vendor numbers to efficiently process payments; tabulates work to produce statistical reports complying with federal and state regulations, while monitoring internal operations and security
• Reviews reports for completeness and accuracy, correcting or rejecting if necessary
• May train and cross-train employees in various functions of program processes to maintain properly trained, knowledgeable personnel
• Dispenses and receives documents or supplies to provide customers with accurate forms and supplies or to store supplies and deliveries
• Matches invoice documents with receiving reports or packing slip using a calculator, vendor's price list, reports or logs, and Court contracts to ensure correct amounts and processes for payments
• May track and update cash bail bonds and surety company bail bonds to ensure accurate and complete progression through the court system; sends updates to Bond Agents accordingly
• Compares, combines, and verifies data and information using printouts, invoices, calculator, computer, or oral communication to input or maintain accurate information, record for appearances, or further processing

What they're looking for:

• Two (2) years of experience keeping or reviewing financial or statistical records
• Education may substitute for up to one (1) year of the required two (2) years of experience, on the following basis: completion of an accounting curriculum from an accredited college or university, or an accredited correspondence or business school. The accounting curriculum shall include elementary and advanced accounting, cost accounting, and accounting law
• Completion of a Bachelor's degree, an Associate of Arts degree, or an Accounting Certificate is equal to two (2) years of experience
• Volunteer work or unpaid internships will be evaluated case by case
• Completion of any two (2) of the following courses from an accredited college or university, correspondence, or business school may substitute for one (1) year of experience: elementary accounting, advanced accounting, cost accounting, and accounting law
• General principles, procedures, terminology and practices used in financial and statistical clerical record-keeping, including posting, computing totals, reconciling accounts, and reviewing balance sheets; basic understanding of general accounting principles, including debits and credits; strong arithmetic skills covering addition, subtraction, multiplication, division, percentages, decimals, and fractions; clear writing abilities using proper English, grammar, punctuation, spelling, and vocabulary; effective English communication; familiarity with standard filing methods (alphabetic, numeric, chronological); general computer applications such as spreadsheets, databases, and word-processing; knowledge of Sacramento Superior Court and specific departmental policies, procedures, and functions; training and customer service techniques and methods
• Prepare reports using spreadsheets, databases and word-processing applications; track/reconcile information between accounts and general ledgers; accurately proofread details, noting and detecting errors; prioritize work and meet deadlines; apply and explain policies and procedures; work independently and carry out assignments with minimal supervision; give instructions and assign work to staff; calculate solutions to math problems: addition, subtraction, division, multiplication, percentages, decimals, and fractions; understand and follow standard oral and written instructions; read, write, and speak English at a level necessary to understand procedure manuals, policy guidelines, software manuals, technical documents and reports, independently compose correspondence from notes or verbal instruction; record incoming information, and communicate information clearly; establish and maintain effective and professional working relationships with others; operate computer terminals, printers, copiers, microfiche, and fax machines; elicit information from inside/outside sources
• Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25lbs.; corrected hearing and vision up to normal range; use of office equipment, including computers, telephones, calculators, copiers, scanners and fax machines

Benefits:

• Vacation with pay; new employees typically earn 10 days per year and accrual rates normally increase according to years of service.
• The Superior Court of California, County of Sacramento recognizes 14 holidays and 5 floating holidays per year.
• Employees accrue 5.0 hours of sick leave per bi-weekly pay period.
• Employees with at least 1 year of service are eligible for paid parental leave upon the birth or adoption of a child.
• Employees are covered by the Sacramento County Employee's Retirement System (SCERS) and Social Security.
• Several choices of employee and dependent health insurance coverage, with a significant portion paid by the employer.
• Employee and dependent dental and vision insurance plans are provided at no cost.
• Basic employee life insurance is provided at no cost to the employee, with additional optional life insurance available at the employee's cost.
• Medical and Childcare Flexible Spending Accounts: the ability to deduct a portion of your salary before taxes to apply toward medical expenses and/or child care expenses.
• Deferred Compensation Program.