Santa Fe, New Mexico

Accountant (DMA #42825)

Onsite$47,050 - $70,574/yrPosted 2 weeks ago

Job details

Location: Santa Fe, New Mexico
Work type: Onsite
Compensation: $47,050 - $70,574/yr
Posted: 2 weeks ago
Apply on: careers.share.nm.gov

About this role

Salary

$22.62 - $33.93 Hourly

$47,050 - $70,575 Annually

This position is a Pay Band C5

Posting Details

Interviews are anticipated to be conducted within two weeks of closing date.

The Department of Military Affairs (DMA) operates pursuant to Article I, Section 8, of the Constitution of the United States and Article XVIII, Sections 1 and 2, of the Constitution of New Mexico. The department is established and governed by the New Mexico Military Code (Chapter 20 NMSA 1978).

DMA consists of several operating units in the Agency that house both state and federal personnel. The National Guard Bureau and the State have entered into the Master Cooperative Agreement to establish the resources, funds, and conditions for the operation and training of the New Mexico Army and Air National Guard. DMA is responsible for the management, supervision, operation, and application of this agreement to ensure proper administration of the Agreements. All DMA activity related to administrative functions must comply with outlined program requirements.

Why does the job exist?

This position is essential to ensuring the accurate, timely, and compliant processing of the agency¿s accounts payable activities. It supports the financial integrity of the organization by managing vendor payments, employee travel reimbursements, and communication with internal and external stakeholders. The role provides critical oversight of invoice intake, tracking, and reporting, enabling the agency to meet financial obligations, maintain strong vendor relationships, and uphold state and federal requirements. By assisting with purchase order adjustments, running SHARE financial reports, and supporting daily fiscal operations, this position plays a key role in maintaining efficient financial workflow and ensuring continuity across the agency¿s accounts payable functions.

How does it get done?

This position performs a variety of accounts payable functions, including processing vouchers for agency invoices and employee travel. The role communicates with vendors and internal staff to resolve billing discrepancies and disputed charges in a timely and professional manner. The position also manages the Accounts Payable email inbox, through which vendor invoices and certification requests are received.

Key duties include creating and maintaining Excel spreadsheets to track incoming invoices and travel documentation, as well as running SHARE financial reports such as outstanding warrants and accounts payable summaries. The position supports both State and Federal-funded departments by submitting purchase order increase and decrease requests when needed. Cross¿training on additional accounts payable tasks and assisting with agency runner duties are essential to ensuring smooth daily financial operations.

Who are the customers?

This position provides financial and accounts payable support for the Department of Military Affairs and the New Mexico Army National Guard, serving a wide range of internal and external customers. These customers include external vendors, program managers, and staff across all agency bureaus and departments, as well as teams working under various Federal Cooperative Agreements. The role also supports agency financial staff, including the Accounts Payable Manager and the CFO.

Ideal Candidate

The ideal candidate demonstrates excellent customer service, strong organizational and time-management skills, and is self-motivated with effective communication abilities. They possess a solid understanding of state travel rules and can use Excel at an intermediate level or higher. The candidate should have working knowledge of the SHARE Accounting System, specifically the Accounts Payable module, including voucher creation and running Accounts Payable reports. Attention to detail, accuracy, and strong organizational skills are essential.

Minimum Qualification

High School or Equivalency and two (2) years directly related work experience in accounting, auditing, finance, and/or budgeting. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling two (2) years may substitute for the required experience.

Employment Requirements

Must possess and maintain a valid Driver's License with no limitations or restrictions. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment.

Working Conditions

Office setting, exposure to Visual/Video Display terminal (VDT) and extensive personal computer and telephone usage with extended periods of sitting. Frequent use of State vehicle. Must maintain a valid New Mexico driver's license. Must complete a defensive driving training course and obtain a defensive driving certificate within 30 days of employment. Standard business hours 7:00 A.M. - 3:30 P.M. Monday through Friday.

Supplemental Information

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Agency Contact Information: Miki Huntley Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.

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About State of New Mexico

State of New Mexico

Santa Fe, New Mexico

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