Accounting Assistant

Associated Students, Inc. at California State University Long Beach is hiring an Accounting Assistant to support its Business Office’s day-to-day accounting and financial operations. The role assists with journal entries, reconciliations, accounts payable and receivable, financial analysis, reporting, and maintaining accurate records.

What you'll do:

• Assists in preparing, entering, reviewing, and maintaining journal entries and supporting documentation in accordance with established accounting procedures and approval requirements
• Assists with month-end and year-end closing activities, including preparation and review of journal entries, account reconciliations, variance analysis, and investigation of unusual or unreconciled items
• Performs account reconciliations and analyzes discrepancies between subsidiary records, supporting schedules, and the general ledger. Researches and assists in resolving variances as assigned
• Supports accounts payable functions, including reviewing invoices and payment documentation, verifying account information, confirming appropriate approvals, entering financial data, and assisting with payment processing
• Reviews financial transactions and supporting documentation for accuracy, appropriate account coding, required approvals, and compliance with fiscal policies and procedures
• Reviews financial activity to identify unusual transactions, coding errors, duplicate charges, calculation errors, and other discrepancies requiring further research or correction
• Assists with maintaining internal controls by reviewing supporting documentation, verifying approvals, monitoring transaction activity, and identifying potential compliance concerns for management review
• Supports customer billing, receivables, and related account activity, including preparing invoices, maintaining records, monitoring outstanding balances, and following up on unusual or delinquent items
• Assists with monitoring account activity, researching transaction discrepancies, and supporting corrective actions as needed
• Performs financial data entry and assists with accounting system maintenance, report preparation, transaction research, and financial system testing and validation activities when assigned
• Assists with the preparation and review of financial reports, schedules, and supporting analyses. Reviews financial information for completeness, accuracy, reasonableness, and consistency
• Supports budget planning, financial forecasting, and various financial analyses by gathering, organizing, and analyzing financial information

What they're looking for:

• Educational background or coursework in accounting, finance, or a business administration field
• A minimum of a year of related work experience
• Must be a current and active CSULB student enrolled in a minimum of 6 units
• Ability to learn and apply basic accounting principles, financial systems, fiscal policies, procedures, and internal controls while accurately maintaining financial records and supporting documentation
• Ability to perform arithmetic calculations, identify discrepancies, research routine transaction issues, and communicate questions or concerns to appropriate finance staff
• Proficient in Microsoft Excel and other Microsoft Office applications for data entry, analysis, tracking, and reporting
• Demonstrated ability to manage multiple accounting and administrative assignments with accuracy, confidentiality, strong organizational skills, attention to detail, and adherence to deadlines, while communicating effectively and collaborating with students, staff, departments, and customers
• MBA, M.S. Accountancy and Business majors
• Previous accounting, finance, bookkeeping, accounts payable, data entry, or related office experience
• Experience reviewing financial records and working with Microsoft Office Suite applications, particularly Excel, and accounting or financial systems