Accounting Assistant

The City of Santa Ana is a public-sector employer seeking an Accounting Assistant to support municipal financial and statistical recordkeeping. Under immediate supervision, the role performs routine clerical accounting duties, including maintaining accounts, processing payments, issuing permits or licenses, balancing records, and assisting the public.

What you'll do:

• Gathers, assembles, tabulates, checks, and posts financial and statistical data
• Makes extensions and computes charges or rates from established schedules
• Maintains simple accounts, posting entries from supporting documents and records, including verifications of invoices with supporting documents
• Verifies eligibility for and issues various permits or licenses, provides information, and answers complaints in accordance with established policy
• May compute payroll
• Accepts payments and fees as well as ensures prompt payment for City purchases
• Makes change and issues receipts
• Guards against receipt of counterfeit money and post-dated checks
• Assists in tracking worthless checks and verifying dates and signatures
• Records and balances records of expenditures for budgetary control
• Operates ten-key adding machines, calculators, personal computers, and similar office machines
• May balance petty cash accounts

What they're looking for:

• Education and experience equivalent to graduation from high school, including or supplemented by courses in office practices, and experience in performing financial, statistical or other clerical work, or any equivalent combination of education and experience which provides the following knowledge, skills and abilities:
• Knowledge of: modern office practices and procedures; business English, spelling and arithmetic; methods of handling, receipting, and maintaining records of money received
• Skill in: making arithmetic computations; filing; maintaining office records; the operation of office equipment, including ten-key adding machines, calculators, and personal computers
• Ability to: make change with speed and accuracy; understand and follow oral and written directions; apply good judgment in making minor decisions in accordance with laws, ordinances, regulations, and departmental policies and procedures; establish and maintain effective working relationships with other employees and the public
• NOTE: Certain positions in the City may require bilingual fluency in English and a second language