Accounting Assistant

Ware Malcomb, a commercial real estate design firm, is hiring an Accounting Assistant to support the daily operations of its Accounting team. The role provides administrative assistance, supports invoicing and accounting processes, and serves as a point of contact for clients and internal team members.

What you'll do:

• Maintain project related filing
• Compile backup receipts for invoicing
• Create waivers for invoicing
• Processing and data entry in Vantage accounting software
• Emailing invoices to clients
• Emailing clients to follow up on payment status
• COI Requests
• Finalizing AIA documents
• Contract follow up emails
• Expired DocuSign process
• Attend monthly AR calls
• Assist in monthly close out process

What they're looking for:

• A minimum of 1-2 year of experience working in an office setting
• Excellent communication skills—written and verbal—are essential
• Must be able to handle multiple tasks accurately
• Detail-oriented individual who emphasizes accuracy is essential
• Well-organized and thorough are essential traits of the individual
• Must have experience with Microsoft Office applications
• Experience with Deltek Vision/Vantagepoint software a plus
• Knowledge of basic construction lien forms is a plus
• Experience with billing, and completing payment applications, lien waivers and releases is a plus

Benefits:

• Hybrid work arrangement