Accounting Clerk/Administrative Assistant

ASM Global Convention Center Management, LLC is hiring an Accounting Clerk / Administrative Assistant to support day-to-day accounting operations and provide administrative support to the General Manager and leadership team. The role assists with payables and receivables, financial reporting, event settlements, and office coordination.

What you'll do:

• Audit receipts and disbursements to ensure accuracy for public events and assist in resolving credit card chargebacks
• Complete assigned portions of the monthly close process within established deadlines
• Assist in the preparation of financial statements and monthly reconciliations, including agency fund cash accounts
• Support preparation of event settlements and public show statements
• Input vendor invoices into the financial system, ensuring proper approvals are obtained
• Assist in monitoring accounts payable and receivable to ensure timely processing and account accuracy
• Assist in preparation of audit schedules and support internal/external audit requests
• Maintain financial records and perform general bookkeeping and cashiering duties
• Provide administrative support to the General Manager, including calendar management and scheduling
• Monitor and manage the main phone line, directing calls to appropriate team members
• Maintain organized filing systems for both financial and administrative documentation
• Communicate regularly with the Director of Finance regarding workload, priorities, and project status

What they're looking for:

• 1+ year of experience in accounting, bookkeeping, or administrative support
• Equivalent combination of education and experience will be considered
• Basic understanding of accounting principles and financial processes
• Proficiency in Microsoft Office, particularly Excel and Word
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and meet deadlines
• Strong communication skills, both written and verbal
• Ability to follow instructions and work both independently and as part of a team
• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred
• Accounts payable/receivable experience preferred
• Experience with ERP or accounting systems preferred

Benefits:

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• Paid vacation
• 401k plan