Accounting Clerk / AP–AR Assistant

Valley of the Sun JCC is hiring an Accounting Clerk / AP–AR Assistant to support its accounting team. The role processes accounts payable and receivable transactions, maintains supporting records, assists with reconciliations and month-end close, and follows established procedures and internal controls.

What you'll do:

• Receive, organize, and enter vendor invoices and approved expense reimbursements accurately and promptly
• Verify vendor information, invoice numbers, dates, amounts, payment terms, and supporting documentation
• Check for duplicate invoices and confirm required approvals before submitting items for payment
• Apply established general ledger account and department codes; refer unclear coding to the Senior Accountant
• Prepare payment batches and supporting documentation for review and approval
• Record approved payments and maintain organized electronic files
• Compare vendor statements with accounting records and assist in resolving missing invoices, credits, or payment discrepancies
• Collect and maintain vendor documentation, including Forms W-9, and assist with information gathering for annual Form 1099 reporting
• Enter approved customer invoices, program charges, and other billing transactions
• Record cash, check, credit card, ACH, and other receipts and apply payments to the appropriate accounts and invoices
• Prepare receipt batches and supporting documentation for deposits and reconciliation
• Compare recorded receipts with deposit records and payment processor reports; identify and report differences

What they're looking for:

• High school diploma or equivalent required
• Basic understanding of bookkeeping, accounts payable, and accounts receivable
• Accurate keyboarding and numeric data entry skills
• Proficiency with Microsoft Excel, including data entry, sorting, filters, and basic calculations
• Experience with accounting software or demonstrated ability to learn new systems
• Ability to follow procedures, organize supporting records, and meet recurring deadlines
• Professional communication skills and the ability to work effectively with staff, vendors, and members
• Accuracy and attention to detail
• Organization and efficient data entry
• Dependability and accountability
• Confidentiality and ethical conduct
• Professional customer service

Benefits:

• Upon conversion to full-time, the employee may become eligible for medical, dental, life, short- and long-term disability insurance, voluntary insurance options, paid vacation, sick and holiday time, 401(k), a health savings account, complimentary JCC membership, and program discounts, subject to plan terms and applicable waiting periods.