Accounting Coordinator - Irvine

Glumac, a Tetra Tech company, is seeking an Accounting Coordinator to support project accounting, client invoicing, subconsultant coordination, and finance administration across its offices. The role focuses on day-to-day administrative and accounting support for projects and key clients, including purchase orders, billing documentation, invoice management, and coordination with internal and external stakeholders.

What you'll do:

•     Coordinate the creation and issuance of purchase orders for subconsultants, ensuring timely distribution and proper documentation
•     Track subconsultant Certificates of Insurance and follow up on pending documentation to ensure compliance and support project requirements
•     Gather supporting documents for completing Time and Materials billing
•     Review hours charged to interim projects and follow up with employees to ensure time is transferred to the appropriate project
•     Serve as a backup for daily cash application activities, ensuring timely and accurate posting of customer payments
•     Save, maintain, and upload client invoices monthly, providing support to Project Accountants and ensuring invoice records are accurately retained
•     Assist with data entry, report review, calendaring, expense reports, and other accounting and administrative tasks
•     Provide project and finance support to Project Accountants, the Unit Controller, and other finance team members as needed

What they're looking for:

• •    1+ years of experience in accounting support
• •    1+ years of experience in administrative coordination, project administration, or a related role
• •    High school graduate or GED
• •    Proficiency with Microsoft Office, particularly Excel and Word
• •    Strong organizational skills, attention to detail, communication, and follow-through
• •    Ability to manage multiple assignments, meet deadlines, and work effectively with limited supervision
• •    Self-motivated and driven to complete assignments and collaborate with stakeholders and colleagues
• •    Effective and proactive communicator both verbally and in written formats
• •    Applicants must be currently authorized to work in the United States on a full-time basis; this position is not eligible for current or future employment visa sponsorship
• This position offers a hybrid work environment, with a requirement of two in-office days per week in one of our offices
• All candidates must be located in and eligible to work in the U.S
• •    Experience in working in architecture, engineering, construction, consulting or another professional services environment

Benefits:

• Hybrid work environment, with a requirement of two in-office days per week in one of our offices.
• Comprehensive and market-competitive benefits.
• Merit-based financial rewards.
• Flexibility and company-wide commitment to work/life balance.
• Learning and development opportunities for ongoing professional growth.