Accounts Payable Assistant

Lowell Observatory is hiring an Accounts Payable Assistant to support its Finance Department and assist with the accounting process. The role primarily manages accounts payable and supports cash handling, bank register maintenance, purchasing, and other accounting duties.

What you'll do:

• Perform verification and processes payables via PaperSave software in a timely manner to meet payment requirements
• Review invoices for mathematical accuracy and completeness
• Verify and acquire necessary approvals to authorize for payment
• Arrange invoices for payment and post transactions to journals, ledgers, and other records
• Handle disbursements to vendors and employees, including ACH, bank draft, check, and wire payments
• Verify and process employee travel reports
• Communicate with vendors for required documentation and maintaining vendors in the financial system
• Lowell Observatory purchasing cards oversight and reconciliation including vendor accounts and commercial credit cards
• Receive invoices against purchase orders
• Reconcile donor credit card gifts and donor gift activity against uploads to accounting system
• Support Controller with recording activity from feeds in accounting system
• Assist Controller with managing vendor Certificates of Insurance

What they're looking for:

• High attention to detail
• Be able to understand and assist in the entire accounting process
• A strong work ethic
• A willingness to perform a wide variety of tasks, work collaboratively with others, prioritize responsibilities, and communicate effectively to meet deadlines
• Excellent computer skills: Word, Excel, Gmail, and Google Docs, with basic familiarity navigating various vendor portals
• Accounts payable processing experience
• Ability to communicate and interact with individuals at all levels of the organization
• Ability to work in high pressure environments
• Highly detail-oriented; Strong analytical and problem-solving skills
• Excellent planning, organizational, and administrative skills
• Ability to understand and comply with existing procedures and willing and capable to improve upon them
• Positive and professional attitude

Benefits:

• Part-time employees receive sick time accrual according to Arizona state law.
• After 6 months of employment, part-time employees are eligible to participate in a 5% match if they contribute 5% or more to their retirement plan.
• 2 paid personal days per year for part-time employees.