Accounts Payable Associate - Internal

INTERNAL JOB POSTING ALERT

POST DATE:  10/14/2026 NOON (EST)             END DATE: 10/21/2026 NOON (EST)

Associates are required to apply for job openings only during the specified time frame mentioned above. No exceptions will be made.

TO APPLY: Interested candidates should complete the Internal Application through the Internal Job Board. Associates applying for this position must post within the designated time frame, meet minimum job requirements and should not have any Performance Notifications currently on file.  Associates must maintain good standing throughout the posting / hiring process.

Accounts Payable Associate – Supply Chain - Manufacturing

About the Role

The Accounts Payable Associate is responsible for supporting the accurate and timely processing of vendor invoices and payments. This role will work closely with vendors, Shared Services Accounts Payable, Purchasing, Receiving, and internal business partners to resolve invoice issues, obtain approvals, maintain documentation, and ensure invoices move through the payment process efficiently.

You’ll be excited about this opportunity because you will....

• Accounts Payable
  • Process and track vendor invoices through the accounts payable workflow
  • Review invoices for required documentation and payment readiness
  • Manage no-purchase-order invoices, including coding, routing for approval, and tracking through the payment process
  • Research and resolve invoice discrepancies, payment holds, missing approvals, coding issues, and vendor payment questions
  • Monitor open invoices, aging items, blocked invoices, and items requiring follow-up
  • Review recurring vendor coding for consistency and accuracy

• Vendor and Internal Support
  • Respond to vendor inquiries regarding invoice status, payment timing, missing information, or disputed items
  • Follow up with internal approvers to ensure invoices are approved timely
  • Escalate recurring invoice issues, aging items, or payment delays to management as needed
  • Assist with vendor statement reviews and research outstanding invoice balances
  • Support accurate and timely communication between vendors, internal teams, and Shared Services Accounts Payable
• Reporting and Tracking
  • Maintain invoice tracking reports, open item reports, and other accounts payable follow-up schedules
  • Provide regular status updates on outstanding invoices, approval delays, blocked items, and vendor payment issues
  • Identify recurring issues in the invoice process and recommend opportunities to improve workflow efficiency
  • Support special accounts payable projects as assigned

Check out some of the required qualifications we are looking for in amazing candidates….

• Associate’s Degree in Accounting, Business Administration, or related field preferred
• At least 3 years of experience in accounts payable, invoice processing, vendor support, or a related administrative finance role
• Proficient in MS Excel, including pivot tables and functions such as SUMIFS and lookups
• Prior experience with Oracle, Microsoft D365, or similar ERP system preferred
• Strong attention to detail and accuracy
• Strong organizational skills and ability to follow through on multiple open items
• Ability to communicate effectively with vendors, Shared Services Accounts Payable, Purchasing, Receiving, and internal business partners
• Strong sense of urgency and ability to prioritize responsibilities in a deadline-driven environment
• Ability to research discrepancies, identify issues, and escalate items as appropriate

Check out some of the required qualifications we are looking for in amazing candidates….
 

• Bachelor’s Degree in Accounting, Finance, or related field
• At least 5 years of progressive experience in an accounting role, including responsibility for month end close, journal entries, variance analysis, account reconciliations, and operational reporting
• Experience with accounts payable processes, invoice workflows, vendor issue resolution, and cross-functional process oversight
• Proficient in MS Excel, including pivot tables and functions such as SUMIFS and lookups
• Prior experience with Oracle, Microsoft D365, or similar ERP system preferred
• Ability to analyze financial and operational data, research variances, prepare commentary, and make sound recommendations
• Strong problem-solving skills, including the ability to identify root causes and work collaboratively to resolve issues
• Strong sense of urgency and a high bias for action while making sound recommendations based upon analysis, experience, and judgment
• Excellent written and verbal communication skills
• Strong attention to detail and commitment to accuracy
• Ability to handle multiple concurrent demands, meet deadlines, and appropriately prioritize responsibilities
• Ability to work independently, exercise professional judgment, and provide guidance to others involved in accounting and accounts payable processes

Our company benefits are second to none in the industry….

• Generous discount on all Williams-Sonoma, Inc. brand products
• 401(k) plan and other investment opportunities
• Paid vacations, Employee Assistance Programs, Time Off to Volunteer, Matching Gifts Community Service Program, and Holidays (in some locations)
• Health benefits, dental and vision insurance, including same-sex domestic partner benefits, Legal and Identity Protection Plans and Pet Insurance
• For more information on our benefits offers, please visit MyWSIBenefits.com
• To learn more about our Supply Chain culture and regional associate events, please visit: https://shorturl.at/R3OAX (Login credentials may be required)

EOE