Accounts Payable

Highgate is a real estate investment and hospitality management company operating The Joule hotel in Dallas. The Accounts Payable Clerk processes invoices, payments, deposits, cash transactions, and financial documentation while performing daily cash reconciliation and related accounting functions.

What you'll do:

• Process vendor invoices accurately and in a timely manner, ensuring appropriate documentation, approvals, coding, and supporting information are provided
• Review invoices for accuracy, including quantities, pricing, taxes, payment terms, purchase orders, receiving documentation, and appropriate departmental coding
• Match invoices to purchase orders and receiving records in accordance with established procedures
• Obtain appropriate management approval for invoices and investigate discrepancies prior to payment
• Enter invoices and related transactions into the hotel's accounting system
• Maintain accurate vendor files and ensure vendor information is properly documented
• Prepare accounts payable checks, ACH payments, and other approved payment requests
• Monitor vendor statements and reconcile outstanding balances
• Research and resolve invoice discrepancies, duplicate invoices, missing documentation, and payment issues
• Maintain an organized accounts payable filing system and ensure documentation is retained in accordance with hotel and company requirements
• Assist with month-end accounts payable accruals and reporting
• Perform daily reconciliation of hotel cash receipts, credit card transactions, checks, and other forms of payment

What they're looking for:

• * Must be proficient in Windows, Company approved spreadsheets and word processing
• * Must be proficient with Birchstreet system
• * Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner
• * Must be able to multitask and prioritize departmental functions to meet deadlines
• * Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives
• * Must be able to maintain confidentiality of information
• * Must be able to show initiative, including anticipating guest or operational needs
• * High School diploma or equivalent and/or related experience in a hotel or a related field preferred
• * College courses in an associate field preferred

Benefits:

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short-term disability insurance
• Long-term disability insurance
• 401(k) Retirement Plan with employer matching contributions
• Paid holidays
• Paid vacation
• Paid sick leave (provided in accordance with applicable law)