Accounts Payable Representative I

Staples is a business-to-business company whose finance team partners across the organization to drive results and provide financial expertise. The Accounts Payable Representative I will establish and maintain accurate vendor records in Oracle ERP, support vendor onboarding and maintenance, validate documentation, and help ensure compliant and efficient payment processing.

What you'll do:

• Process new vendor setup requests and changes to existing vendor records in compliance with AP policies and SOX audit requirements
• Perform appropriate verification procedures for vendor additions and changes, ensuring accuracy and completeness
• Complete electronic setup for suppliers, adhering to fraud risk mitigation controls
• Ensure completeness and accuracy of tax setup for suppliers to minimize 1099 error reporting
• Perform special set-up activations in source systems as needed
• Collaborate with Global Buying and Procurement teams on payment term changes and contract issues
• Support with vendor maintenance for acquisitions and testing support for Coupa upgrades
• Handle customer service inquiries to ensure that email correspondence is addressed timely
• Provide backup support for disbursement processing tasks as needed
• Assist with periodic vendor master file reviews and data cleanup to maintain data integrity
• Assist with special projects as needed
• Accountable for performance measures and targets, support continuous improvement efforts and ensure exceptional internal and external customer service

What they're looking for:

• High School Diploma or GED
• Strong attention to detail and commitment to data accuracy
• Excellent organizational and communication skills
• Strong problem-solving skills to resolve customer service issues and inquiries
• Ability to handle sensitive vendor information appropriately
• Must be able to work independently
• 1 to 2 years of related work experience
• Proficient with Microsoft Office Suite
• Knowledge of Oracle Financials
• Comprehensive understanding of Accounts Payable processes

Benefits:

• Inclusive culture with associate-led Business Resource Groups.
• Flexible PTO (14 days).
• Holiday Schedule (7 observed paid holidays).
• Company Match 401(k).
• Wellness programs.
• Hybrid workplace.