Accounts Payable Specialist

KULR Technology Group, Inc. develops energy management platforms and sustainable solutions for batteries and electronics. The Accounts Payable Specialist supports the finance team by processing payments and payables accurately and on time, resolving discrepancies, maintaining vendor records, and recommending process improvements.

What you'll do:

• Prepare and process weekly electronic payments and check runs
• Maintain timely and accurate processing of all payables
• Reviews purchase orders, statements and invoices to verify amounts owed
• Evaluate expense reports, check requests, and invoices against policies and procedures to ensure timely payment and compliance with internal controls
• Maintain the vendor master file. This will include set-up of new vendors, updating of existing records, and elimination of duplicate or inactive vendor records
• Maintain an orderly filing system to ensure easy access to all payables related records including vendor invoices, vendor statements, check runs, and electronic payment records
• Reconciliation of vendor related accounts and other assigned accounts
• Work with internal departments to ensure accurate coding of payables
• Maintain company credit card charges by verifying and reconciling statements and transactions
• Investigate various inquiries and discrepancies related to payables; ensure credits are applied correctly
• Participate in the month/quarter/year end close process to ensure a proper cut-off of expenses, and timely posting of relevant transactions
• Assist in the annual preparation of 1099s

What they're looking for:

• High school diploma required or equivalent combination of education and experience
• 1-3 years of experience in a related field
• Team player, excellent communicator, appetite for innovation, and adept at building relationships across organizations
• Desire for accuracy, stellar customer service approach and strong attention to detail
• Well organized, with the ability to timely meet deadlines with accuracy and efficiency
• Adaptable, trustworthy, and resilient
• Prior meaningful professional experience or education to support successful performance in the role
• Strong organizational skills and attention to detail, with the ability to manage multiple transactions, priorities, and deadlines while ensuring timely and accurate payments
• Knowledge of accounts payable processes, including invoice processing, payment preparation, vendor account maintenance, and expense reconciliation
• Ability to review invoices, purchase orders, expense reports, check requests, and vendor statements for accuracy, proper coding, and compliance with company policies and internal controls
• Proficiency in using accounting software, ERP systems, and digital tools to process transactions, maintain financial records, and reconcile accounts
• Ability to investigate and resolve discrepancies involving invoices, purchase orders, vendor payments, expense reports, and account balances through research and effective communication