Accounts Payable Supervisor

Position

Since 1854, the innovation and creativity of Louis Vuitton’s expert craftsmanship has been passed from generation to generation. Louis Vuitton U.S. Manufacturing (LVUSM) is a part of this rich history and tradition and proudly operates workshops in California and Texas.

Our California workshop is seeking a highly experienced and dynamic Accounts Payable Supervisor to lead our high-volume AP operations across multiple manufacturing facilities in California and Texas. This pivotal role is responsible for overseeing the entire Accounts Payable function. The ideal candidate will be a proven leader, a subject matter expert in AP best practices, and a proactive driver of continuous improvement within a fast-paced, multi-site environment that processes approximately 5,000 invoices annually. This position reports to our Accounting Manager.

Job responsibilities

Leadership & Team Management:

• Lead, mentor, and develop a team of AP specialists, managing workload distribution to ensure key performance indicators (KPIs) are consistently met.
• Conduct performance reviews, provide constructive feedback, and foster a collaborative and high-performing team environment.
• Facilitate weekly Accounts Payable/Purchasing team meetings, presenting KPI reports to address and resolve past due invoices.

Operational Excellence & Compliance:

• Oversee end-to-end accounts payable processes, including three-way matching, accurate invoice coding, and timely approvals.
• Oversee team’s vendor invoice processing, handling escalations and other acute issues as they arise.
• Ensure precise and prompt entry of vendor invoices into ERP systems (e.g., SAP).
• Process, reconcile, and monitor AP aging and ITBR aging reports, proactively resolving discrepancies.
• Act as the primary point of contact for vendor inquiries, investigating payment statuses, reconciling statements, and developing action plans to clear overdue accounts.
• Guarantee strict compliance with vendor terms, purchase orders, contract conditions, and financial internal controls (e.g., 3-way match).
• Maintain accurate vendor master data in OSS, including tax documentation and banking details.

Financial Management & Reporting:

• Process weekly payment runs, ensuring thorough review and approval before submission.
• Develop and enforce guidelines for proper invoice handling and coding to maintain accurate general ledger expenses.
• Collaborate with Senior Accountants and the FP&A team to support month-end reporting and budget planning research.
• Reconcile accounts payable subledger and general ledger accounts.
• Administer the Amex P-Card program, ensuring timely reconciliation with cardholders.
• Prepare and analyze weekly/monthly reports on AP metrics, including aging, discounts captured, and Days Payable Outstanding (DPO) trends.
• Assist in yearly audit preparations, tax documentation, and recordkeeping.

Process Improvement & Automation:

• Identify and implement opportunities for AP automation and streamline invoice-to-pay processes to enhance efficiency.
• Lead or participate in improvement projects across the company, benchmarking against sister companies for best practices.
• Ensure the validity of all open Purchase Orders (POs) and that credit memos are received and applied for all Open ZRET POs.
• Monitor and ensure prompt updates to delivery dates for unreceived goods, actively following up with PO creators.

Perform other duties as assigned and deemed necessary as dictated by business needs with or without accommodation(s)

Profile

• Bachelor degree in Accounting, Finance or equivalent from an accredited university
• 5+ years of progressive Accounts Payable experience, with a preference for manufacturing industry exposure.
• 3+ years in a supervisory role, demonstrating strong leadership capabilities and team development.
• Working knowledge of sales/use tax, 1099 reporting, and vendor compliance (e.g., COIs, W9s)
• Proficiency in ERP systems (SAP experience highly preferred).
• Advanced Microsoft Excel skills (pivot tables, VLOOKUPs, Power BI)
• Exceptional attention to detail and accuracy, with a commitment to adherence to policies and procedures.
• Strong verbal and written communication skills, with the ability to engage effectively with cross-functional teams and vendors.
• Excellent problem-solving, analytical, and decision-making abilities.
• Resilient and proactive, capable of thriving in a high-volume, deadline-driven, and continually changing environment.
• Unwavering commitment to integrity, transparency, and operational excellence.
• Bilingual proficiency (English/Spanish and/or French) is a plus.

The appointed candidate will be offered a salary within the range of USD$75,000 - $100,000 annually, the opportunity for a bonus, plus a comprehensive benefits package (details below).

Additional information

We offer a comprehensive benefits package that includes:

• Medical benefits effective the first of the month following your start date
• 401k Retirement Plan
• Profit Sharing Plan
• Paid Time Off
• Company Paid Holidays
• Employee Discount and access to other LVMH Brand discounts
• Domestic relocation package available

Louis Vuitton is a company that respects the uniqueness of each employee and offers everyone the means to find their place and thrive. We promote initiatives aimed at supporting professional equality for everyone. We strive to go above and beyond purely symbolic measures by building a culture focused on meaningful strategies aimed at creating an inclusive workforce.

In addition to a generous benefits package, our teams are eligible for great training opportunities and career development, both locally & globally. Make your career a beautiful journey, apply today!

Recruitment steps

Our standard recruitment process includes the following steps:

• Initial Zoom interview with a Talent Acquisition team member
• Initial Zoom interview with the Hiring Manager
• On Site interview(s) with the Hiring Manager and/or an HR member

Please note that given the seniority or needs of the role, we may deviate from the above process.

Upon notice, the Company engages with applicants and employees requesting reasonable accommodations.  Please notify Human Resources to explore further.

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