Accounts Receivable & Payable Specialist

First Class Air is hiring an Accounts Receivable & Payable Specialist to manage day-to-day accounts payable and accounts receivable functions. The role handles invoice processing, payments, customer billing, cash application, collections, account reconciliation, and support for month-end close and audits.

What you'll do:

• Review and enter vendor invoices into the ERP or Accounting system, including the deferred receiving process
• Match receivers to purchase and repair orders (PO/RO) and vendor invoices; resolve discrepancies
• Review the open receiver file for missing vendor invoices and track missing or unreceived parts
• Confirm vendor credits are received and applied for returned goods and price adjustments
• Review freight bills for inappropriate charges
• Prepare the weekly AP check run report for management approval
• Process approved payments by check, ACH, wire and charge card
• Reconcile vendor statements and expense reports; resolve payment complaints and discrepancies
• Maintain vendor files: W-9s, banking information, resale certificates and exemption forms
• Prepare new vendor credit applications and request credit limit increases when needed
• Enter customer invoices and review the automated invoicing system for discrepancies; correct as needed
• Review bank accounts daily for incoming payments, obtain remittance details and apply payments (check, ACH, wire, credit card)

What they're looking for:

• High school diploma
• 1–3 years of experience in accounts payable, accounts receivable or general accounting
• Experience with ERP or accounting software
• Competent with Excel and Microsoft Office
• Strong attention to detail and accuracy
• Clear verbal and written communication; a professional, customer-service manner
• Ability to manage multiple tasks and meet weekly deadlines
• Associate degree in accounting or a related field preferred
• Quantum ERP experience preferred
• Quickbooks and Sage 300 experience preferred
• Aviation industry experience preferred