Admin Asst Sr Healthcare

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

Job Summary

The Department of Radiation Oncology is hiring an administrative professional to support individual faculty and participate in corresponding project work. We anticipate that this position will require four in person days per week with one remote workday. This can be revisited after the initial orientation term. Functional supervision will be provided by our Administrative Manager.

Responsibilities*

Provide administrative support services for a combination of faculty, physicians, and senior level managers. Duties include, but are not limited to, coordination of meetings, event planning, calendaring, facilitate video conferencing, prepare itineraries, agenda packets, and travel arrangements. Prepare Travel & Hosting Forms, process Non-PO Vouchers and Cash Receipts. Work within Emburse to reconcile accounts, pCard statements and create expense reports.  Coordinate content development and strategy with UM Marketing. Triage phone calls according to prescribed protocol. Special project work as specified. Provide backup support to faculty and other administrative staff as needed.  

Required Qualifications*

• High school education or an equivalent combination of education and experience.
• A minimum of four years of secretarial / administrative support experience in a busy office environment.
• Excellent interpersonal skills and the ability to manage complicated or time-sensitive situations.
• Excellent organizational skills and the ability to work independently.
• Must be able to multitask and to organize and manage time efficiently.
• Excellent telephone etiquette with ability to triage calls as appropriate.
• Positive attitude with a focus on customer service.
• Must be able to interact with a diverse group consisting of faculty, physicians, researchers, residents, affiliates, vendors, patients and peers.
• Proficiency with Microsoft Office, Outlook, MiChart, Chrome River/Emburse, Elements/MCV and Endnote.
• Knowledge of University of Michigan policies and procedures and familiarity M-Pathways.

Senior Level:

• A minimum of four years of secretarial / administrative support experience in a busy office environment.

Intermediate Level:

• A minimum of two years of secretarial / administrative support experience in a busy office environment.

Desired Qualifications*

• Experience with Qgenda preferred.
• Experience with event planning.
• Proven ability for content development.
• Knowledge of medical terminology.
• Discretion with regard to confidential information and a strong understanding of departmental and institutional policies and procedures.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Work Schedule

Monday - Friday;  8:00 - 5:00 w/ a 1 hour lunch.

Combination of onsite and remote work, with some degree of flexibility.

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.