ADMIN OFCR 3 CX

Job Description

Department Overview

The UCSF Department of Psychiatry and Behavioral Sciences and the Langley Porter Psychiatric Institute are among the nation's foremost resources in the fields of child, adolescent, adult, and geriatric mental health. Together they constitute one of the largest departments in the UCSF School of Medicine and the UCSF Weill Institute for Neurosciences, with a mission focused on research (basic, translational, clinical), teaching, patient care, and public service.

Job Summary

The University of California, San Francisco (UCSF) implements California’s Child and Youth Behavioral Health Initiative (CYBHI) Behavioral Health (BH) Consult Program, a core component of the state’s Master Plan for Kids’ Mental Health. The BH Consult Program advances health equity by expanding access to timely, evidence-based, and culturally responsive mental and behavioral health support for California children and youth (ages 0–25).

Housed within the Department of Psychiatry and Behavioral Sciences, the Cal-MAP Program is seeking an experienced and highly organized Executive Coordinator (EC) to provide operational, administrative, and strategic support across a complex and fast-growing statewide program. The EC will play a central role in coordinating statewide partner activities, managing core communication systems, supporting high-level meetings, and strengthening internal workflows and operational infrastructure.

Qualifications

Required Qualifications: - Bachelor’s degree in related area and three+ years of experience or equivalent experience/training. - Proven experience in administrative coordination, executive support, or event planning. - Strong analytical, communication, and organizational skills with the ability to exercise sound judgment under pressure. - Proven ability to manage competing priorities with a high degree of autonomy, discretion and attention to detail. - Proficiency with office and project management platforms (e.g., Microsoft Office Suite, Smartsheet, email platforms, and scheduling software). Preferred Qualifications: - Experience in a statewide, healthcare, behavioral health, or academic program environment requiring complex stakeholder management. - Track record of preparing executive-level materials and independently driving cross-functional coordination. - Experience exercising confidentiality and diplomacy in sensitive, high stakes situations - Familiarity with quality improvement frameworks and organizational development practices.