Administrative Analyst at California Department of Con…

Job details

Location: Sacramento County, California
Work type: Hybrid
Compensation: $72,372 - $90,564/yr
Clearance: Other
Posted: 1 week ago
Apply on: calcareers.ca.gov

About this role

Job Description and Duties

Under the direction of the Assistant Executive Officer (Supervisor II), the Analyst II is responsible for independently planning, evaluating, and executing Dental Hygiene Board of California (DHBC or Board) business services functions such as contracting and purchasing. The Analyst II is also responsible for independently researching, analyzing, interpreting, and explaining complex civil service laws, rules, and procedures as they apply to civil service employment and personnel management. The Analyst II independently performs the most complex consultative, administrative, and analytical business service and administrative and personnel-related duties and responsibilities with the highest degree of initiative and originality.

In all job functions, employees are responsible for creating an inclusive, safe, and secure work environment that values diverse cultures, perspectives, and experiences, and is free from discrimination. Employees are expected to provide all members of the public equitable services and treatment, collaborate with underserved communities and tribal governments, and work toward improving outcomes for all Californians.

Please let us know how you heard about our position by taking this brief survey.

https://forms.office.com/g/ZDz01HNTGG

CalCareers Exams: Once you find the job you want, we need to learn more about you. We will evaluate your education, experience, abilities, and knowledge through an assessment. The assessment process can take many forms, including an interview or exam, depending on the job.

You will find additional information about the job in the Duty Statement.

Working Conditions

Candidates who reside outside of the State of California may be admitted to the job interview. However, they must reside in the State of California once they are hired and start working.

Effective July 1, 2025, the State of California implemented the Personal Leave Program 2025 (PLP 2025) which reduces an employee's monthly salary in exchange for leave credits. Employees appointed to this classification will have their monthly salary reduced and will accrue hours of PLP 2025 on the first day of each pay period as outlined on "Section 2113 - Personal Leave Program (PLP)" of the CalHR Manual. The salary range(s) included on this job posting do not reflect the reduction in pay.

The position requires the incumbent to work in-office, Monday – Friday, 8:00 AM – 5:00 PM in a climate controlled suite. The incumbent works in an office with artificial light and temperature control. The ability to use a computer is essential. Telework may become an option once the candidate is familiar with DHBC programs and operational systems.

The DHBC Headquarters is located near the Arden Fair Mall and the Royal Oaks Light Rail Station. Our office features a secure building with on-site and provides plenty of FREE PARKING for employees.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

ANALYST II

Additional Documents

Position Details

Job Code #:

JC-531170

Position #(s):

641-110-5393-803

641-110-5393-XXX

Working Title:

Administrative Analyst

Classification:

ANALYST II

$6,031.00 - $7,547.00 A

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

Multiple

Work Location:

Sacramento County

Telework:

Hybrid

Job Type:

Permanent, Full Time

Facility:

Dental Hygiene Board of California

Department Information

The Department of Consumer Affairs (DCA) protects and serves California consumers while ensuring a competent and fair marketplace. DCA educates consumers and protects professionals from unfair competition by unlicensed practitioners.

DCA is a unique and dynamic department consisting of 36 different boards, bureaus, a commission, and a program that license and regulate more than 3.4 million licensees in more than 280 license types including certificates, registrations, and permits. DCA has many exciting career opportunities available and is dedicated to hiring and retaining qualified employees.

The Dental Hygiene Board of California (DHBC) is under the oversight of the Department of Consumer Affairs and is the only stand-alone dental hygiene governing body in the United States whose primary function is consumer protection. The DHBC is looking for a motivated, efficient, knowledgeable, and reliable individual to join our team in the Administrative Unit. The Administrative Assistant will be responsible for duties in personnel administration, procurement and contracts, business services, and Board member support. The DHBC oversees over 35,000 dental hygiene licensees and has programs in licensing, enforcement, dental hygiene education programs, and administration.

Special Requirements

Conflict of Interest: This position is subject to Title 16, section 3830 of the California Code of Regulations, the Department of Consumer Affairs' Conflict of Interest Regulations. The incumbent is required to submit a Statement of Economic Interests (Form 700) within 30 days of assuming office, annually by April 1, and within 30 days of leaving office.

Criminal Offender Record Information: Title 11, section 703 (d) of the California Code of Regulations requires criminal record checks of all personnel who have access to Criminal Offender Record Information (CORI). Pursuant to this requirement, applicants for this position will be required to submit fingerprints to the Department of Justice and be cleared before hiring. In accordance to DCA's (CORI) procedures, clearance shall be maintained while employed in a CORI-designated position. Additionally, the position routinely works with sensitive and confidential issues and/or materials and is expected to maintain the privacy and confidentiality of documents and topics pertaining to individuals or to sensitive program materials at all times.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 9/21/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Consumer Affairs

Office of Human Resources

Attn: Recruitment Technician, JC 531170, GP

1625 North Market Blvd., Suite N-321

Sacramento, CA 95834

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Consumer Affairs

Office of Human Resources

Recruitment Technician, JC 531170, GP

1625 North Market Blvd., Suite N-321

Sacramento, CA 95834

Please note: The drop off location may be non-operational on weekends and holidays.

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional. It may be included, but is not required.
Statement of Qualifications - A statement of qualifications is required for this position. Please refer to the Statement of Qualifications Requirement section for instructions.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

ABOUT YOU

Are you self-motivated, see the value in detail, and enjoy collaborating with others? If you are, we would like to get to know more about you. We seek a talented individual who is highly motivated, has excellent communication skills and wants to join a diverse, hard-working team.

Apply if your skill-set includes:

• Well-developed organizational skills and the ability to effectively manage multiple projects at once.

• Knowledge of state contract rules, policies and procedures.

• Ability to work under pressure.

• Ability to effectively research, identify and resolve complex operational issues and information.

• Solid decision-making and analytical skills with strong attention to detail.

• Proficient knowledge of software programs within MS 365 such as Word, Outlook, Excel SharePoint, Teams and Visio in addition to Zoom, WebEx and Adobe.

• Knowledge and ability to research, interpret, and apply laws, rules, and bargaining unit contracts, practices and principles governing the State’s personnel management practices.

• Ability to handle interpersonal interactions with all levels of staff within or outside the program with tact and diplomacy.

• Ability to work as part of a team and individually with minimal supervision.

This position provides a great opportunity to learn about and be a part of the dynamic DHBC team and learn about the dental hygiene profession. The Board's mission and goals are:

OUR MISSION

To protect the public and consumers by meeting the oral health needs of all Californians through equitable regulation, enforcement, and dental hygiene educational oversight.

VISION

Access to high quality oral health care for all Californians.

VALUES

Accessibility, Collaboration, Communication, Diversity, Equity, and Inclusion, Integrity, Public Service, and Transparency.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

We offer training, mentorship, career guidance, and supportive management invested in your development, and a diverse talented team who collaborate and communicate well. Cross training in other program functions may be available once the employee becomes acclimated to their primary duties.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:
Tifany Moore
(916) 576-5013
[email protected]

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Officer
(916) 574-8280
[email protected]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Statement of Qualifications

Statement of Qualifications Instructions:

A statement of Qualifications (SOQ) is a narrative description of how an applicant’s education, experience, knowledge, skills and abilities meet the qualifications for this position.

The SOQ MUST be a minimum of one page and no more than two pages, single spaced, using 12 point Arial font, 1” margins. Each page MUST include your name and Job Control # or position #. Resumes, letters, and other materials WILL NOT be considered as responses to the SOQ.

Failure to follow directions WILL disqualify you from an interview.

A response to each question listed below MUST be numbered and answered separately.

1. After reviewing the duty statement, describe how your prior work experience and/or education relate to duties outlined in this position. Provide specific examples.

2. Describe your experience managing a workload with multiple assignments that have changing priorities and conflicting deadlines?

3. Describe a situation where you reviewed complex or sensitive information and developed written analysis and correspondence for stakeholders and/or management. How did you ensure clarity, accuracy, and professionalism.

Filing Instructions

If you are using education to meet the minimum qualifications, as specified in the classification specification (http://www.calhr.ca.gov/state-hr-professionals/pages/job-descriptions.aspx), please include a copy of your degree or unofficial transcripts with your application package. Please be aware that if you are selected for the position, you will be required to submit official sealed transcripts.

Using the online application system as specified in the announcement is the preferred method for applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement.

Do not include confidential information such as social security numbers, date of birth, marital status, equal employment opportunity data, examination scores, and LEAP information.

Applicants who wish to submit hard copy applications shall use the most current version of the State application (STD. 678). https://jobs.ca.gov/pdf/std678.pdf

Applicants who fail to submit the most current version of the STD. 678 may be disqualified.

Multiple positions may become available.

Electronic Submission:

Application and any applicable required documents may be submitted electronically through CalCareers account. The application packages must be received electronically by 11:59 p.m. on the final filing date as state on the job vacancy announcement.

U.S Postal Service Mail:

Application and any applicable required documents may be submitted by mail. The envelope must be postmarked before or on the final filing date as stated on the job vacancy announcement.

Hand Delivery:

Application and any applicable required documents may be hand delivered by 5:00 p.m. on the final filing date as stated on the job vacancy announcement. Application packages postmarked, personally delivered, or received via interagency mail after 5:00 p.m. on the final filing date will not be accepted for any reason. Do not submit applications to the California Department of Human Resources (CalHR). Drop off location may be non-operational on weekends and holidays.

Please note the CalCareer system will not allow you to make changes to your application information once it is submitted. If you have updates to your online application after you have submitted it, please contact [email protected]. For all other questions, regarding your CalHR CalCareer account, you may contact the CalCareer unit at (866)844-8671.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

About California Department of Consumer Affairs

California Department of Consumer Affairs

Sacramento County, California

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