Administrative and HR Assistant

  Administrative & HR Assistant

Department: Administration (5140)

Reports To:  Executive Vice President

Level: 2 (Administrative)

Job Summary: Responsible for all onboarding of new associates and related duties. Serve as administrative assistant to EVP.    

Major Duties and Responsibilities (may include, but not limited to the following):

• HR Related
• • Coordinate with HR to identify vacancies and maintain postings and ads.
  • Screen applicants and schedule initial interviews
  • Conduct all pre-employment screenings for candidates.
  • Make recommendations to hiring managers to fill vacancies.
  • Conduct new associate orientation and training.
  • Create and maintain new associate files.
• Other Administrative Duties
• • Audit and complete shipment data entry.
  • Work with the Plant Manager to ensure weekly reporting accuracy.
  • Process weekly customer invoicing
  • Maintain internal customer database.
• Assistant to EVP
• • Maintain and manage Executive Vice President’s calendar.
  • Coordinate meetings, including but not limited to Board of Directors and Executive Committee meetings.
  • Assist in preparation for meetings involving VHL Board of Directors as well as other industry associations.
  • Data analysis and reporting

Accountability and Miscellaneous:

• Performs other duties as directed by management.

Education:

• High school diploma or equivalent required; associates degree or higher preferred

Prerequisite:

• Minimum of 2 years of relevant experience required.

Knowledge and Skills:

• Knowledge of safe work practices;
• Must be able to communicate effectively, read and comprehend written materials and give work instruction.
• Must be able to organize multiple tasks and perform under minimal supervision.
• Skill in working independently/in the absence of immediate supervision.
• Skill in establishing and maintaining cooperative relationships with those contacted in the course of work.
• Good verbal communication skills.
• Ability to perform all physical aspects of assigned duties.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook required.

Essential Job Functions:

• Must be able to stand, walk, bend, stoop, push, and pull as needed during orientation, training, demonstration
• • This job is approximately 85% sedentary
• Must be capable of regular, full-time attendance
• Must be able to read, write, and speak English