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Commonwealth of Pennsylvania
Dauphin County or Harrisburg or Pennsylvania

Administrative Assistant 1

Onsite$46,827 - $70,592/yrPosted 4 days agoOther

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Job details

Location
Dauphin County or Harrisburg or Pennsylvania
Work type
Onsite
Compensation
$46,827 - $70,592/yr
Clearance
Other
Posted
4 days ago
Apply on
governmentjobs.com

About this role

THE POSITION

As an Administrative Assistant 1 with the Board of Pardons, you will be part of a committed team that helps applicants move thorough Pennsylvania’s clemency process. We will rely on you to communicate clearly and effectively with applicants, their representatives, court personnel, and other agencies while upholding high standards accuracy and consistency as you review applications and records. Apply now to take the next step in your career by contributing to a team that aims to offer second chances while ensuring that all people seeking clemency are treated fairly.


DESCRIPTION OF WORK

This position participates in the overall workflow of clemency application processing by reviewing information, communicating consistently, and maintaining accurate records. Work directly supports the Board’s ability to carry out its decision making responsibilities. As an Administrative Assistant 1, you will perform the following duties:


  • Application Review: Examine clemency applications, identify missing or incomplete information, and ensure required documentation and notifications are completed
  • Applicant Support: Communicate with applicants and their representatives to provide clear guidance about procedures, policies, and possible outcomes
  • Record Utilization: File applications in the Board’s recordkeeping system; maintain certification and access to secure systems for criminal history and related records
  • Information Gathering: Communicate with court, corrections, law enforcement, and other agencies to obtain all information needed to file applications and prepare reports
  • Case Preparation: Help review investigative reports, assemble case materials for merit review, and write and proofread analysis reports
  • Decision Processing: Assist with the entry of official decisions and with generating and sending notifications and memos to all interested parties

Interested in learning more? Additional details regarding this position can be found in the position description.


Work Schedule and Additional Information: 

  • Full-time employment, 37.5 hours per week 
  • Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 30-minute lunch.
  • Telework: You will not have the option to telework in this position.
  • Salary: In some cases, the starting salary may be non-negotiable.
  • You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

  • Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training. 


Additional Requirements:

  • You must have one or more years of experience in each of the following areas: 
    • Reviewing processes and procedures within an office setting.
    • Entering and tracking data within a website/database.
    • The maintenance and retention of records.
    • Reviewing documentation received from outside organization to ensure accuracy.
    • Community outreach.
  • You must be able to perform essential job functions.


Legal Requirements: 

  • You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements. 


This position is subject to the provisions of a collective bargaining agreement or memorandum of understanding.


How to Apply:

  • Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). 
  • If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. 
  • Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. 
  • Failure to comply with the above application requirements may eliminate you from consideration for this position.
  • All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.


Veterans:

  • Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.


Telecommunications Relay Service (TRS):

  • 711 (hearing and speech disabilities or other individuals).


If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. 


The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.


Benefits

Learn more about our Total Rewards by watching this short video!


See the total value of your benefits package by exploring our benefits calculator.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*


Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options. 

Work/Life Balance
We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.* 

Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks
Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.

Supplemental Questions

01
How much college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting www.naces.org and clicking the Evaluation Services Link.

You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.
  • 120 credits or more
  • 90 but less than 120 credits
  • 60 but less than 90 credits
  • 30 but less than 60 credits
  • Less than 30 credits
  • None
02
How many years of full-time paraprofessional level or higher experience do you possess?
  • 4 years or more
  • 3 years to less than 4 years
  • 2 years to less than 3 years
  • 1 year to less than 2 years
  • Less than 1 year
  • None
03
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
04
Additional Requirement - Do you have one or more years of experience with reviewing processes and procedures within an office setting?
  • Yes
  • No
05
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
06
Additional Requirement - Do you have one or more years of experience in entering and tracking data within a website/database?
  • Yes
  • No
07
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
08
Additional Requirement - Do you have one or more years of experience in the maintenance and retention of records?
  • Yes
  • No
09
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
10
Additional Requirement - Do you have one or more years of experience in reviewing documentation received from outside organization to ensure accuracy?
  • Yes
  • No
11
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
12
Additional Requirement - Do you have one or more years of experience in community outreach?
  • Yes
  • No
13
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

Required Question

Agency Information

EmployerCommonwealth of PennsylvaniaAddress 613 North Street

Harrisburg, Pennsylvania, 17120 Website http://www.employment.pa.gov
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About Commonwealth of Pennsylvania

Commonwealth of Pennsylvania
Dauphin County or Harrisburg or Pennsylvania
WebsiteLinkedIn