Administrative Assistant 3

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Posting Description

SENIOR ADMINISTRATIVE ASSISTANT, Waves, Bits & Molecules Laboratory (WBML), performs complex and diverse administrative duties with minimal supervision in support of the Director and leadership team. This role provides comprehensive administrative coordination across multiple programs and initiatives, including WBML’s international partnerships, industry collaborations, and advisory board activities. The position is responsible for organizing high-profile events and meetings throughout the year, including managing guest lists, agendas, logistics, and vendor coordination. The incumbent engages with faculty, students, and researchers across multiple departments, laboratories, centers and institutes (DLCIs). Key responsibilities include managing complex scheduling, travel coordination, and preparing detailed itineraries for visitors and stakeholders, including VIP delegations. The role also supports external sponsor engagement activities, including coordination with Industry partners for executive seminars, and an annual Advisory Board meeting. In addition, the Senior Administrative Assistant works closely with the Senior Program Manager on lab-wide operational processes, including database management, mailing list coordination, and communications support such as proofreading and content development. With a start-up mindset the role serves as a key resource for addressing inquiries and resolving day-to-day operational matters related to WBML activities.

Job Requirements

REQUIRED: High School education or equivalent; a minimum of five years administrative, office, or related experience; strong organizational skills, fastidious attention to detail and the ability to prioritize, anticipate, and initiate administrative tasks; strong start-up mindset, and customer service orientation; and strong interpersonal skills, exemplary work ethic, and ability to build relationships with colleagues at WBML, RLE HQ and across MIT. PREFERRED: Bachelor’s degree; or thorough understanding of MIT administrative processes.

10/7/2026

Equal Employment Opportunity

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MIT considers equivalent combinations of experience and education for certain jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.

Employment is contingent upon the completion of a satisfactory background check.