Administrative Assistant 3 - Institute of Brain, Behavior and Immunology

The Ohio State University is seeking an Administrative Assistant 3 to support the Institute of Brain, Behavior and Immunology. The role serves as the Assistant to the Director, managing daily administrative operations, confidential matters, reporting, communications, records, and institute events.

What you'll do:

• Serve as the Assistant to the Director for the Institute of Brain, Behavior and Immunology (IBBI) which performs research on the communication between the mind and the central nervous and immune systems
• Coordinates and manages daily administrative functions of the director’s office
• Identifies and resolves administrative and operational problems
• Collects and compiles data and information as requested to develop complex institute reports
• Maintains a high level of discretion in the handling of confidential matters
• Assesses inquiries and concerns directed to the office, determines course of action and delegates to the appropriate person to manage
• Tracks and maintains records of internal and external IBBI commitments, projects, achievements and milestones
• Coordinates marketing and communication functions for research institute
• Coordinates, plans, and oversees all aspects of institute special events, symposiums, conferences, outreach events, faculty recruitment, and institute member meetings
• Manages 5 story-building: access, concerns, and related communications

What they're looking for:

• HS Graduate or equivalent or equivalent education/experience
• In-office presence required, with the potential for some flexibility
• 6 months experience (600 hours course work or training) in customer service or communications, including researching, analyzing & interpreting information
• 6 months experience (600 hours training) in operation of spreadsheet, publication, and/or presentation software and related computer equipment
• Bachelor degree preferred
• Additional Education Desired Bachelor's degree
• Administrative experience in academic medicine is strongly preferred
• Experience utilizing OSU's financial and human resource systems desired
• Administrative experience in Infectious Diseases is strongly preferred

Benefits:

• In-office presence required, with the potential for some flexibility.