Administrative Assistant 5

About the Department

Mission:
The Port of South Louisiana’s mission is to serve the maritime transportation needs of resident industry; assist resident industry in developing maritime and industrial facilities; encourage foreign and domestic investment within the River Parishes Region and Louisiana; and attract foreign and domestic cargo to the Globalplex Intermodal Terminal.

Overview of the role:
This position provides advanced administrative support to the Port Operations Director and Airport Director and supports key Port and airport activities. Key competencies include acting with ethics and integrity, communicating effectively, demonstrating initiative, making accurate judgments, working with financial information, and managing multiple priorities with strong organization and attention to detail. This opportunity offers a unique role supporting two critical operational areas and coordinating with staff across the agency.

An Ideal Candidate would possess the following competencies:

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
• Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
• Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.
• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
• Leveraging Technology: The ability to use technology and its related processes to further organizational goals.
• Making Accurate Judgements: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
• Managing Meetings: The ability to conduct a meeting and manage others to accomplish the results needed in the allotted amount of time.
• Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.
• Working with Financial Information: The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization.

*NOTE: Only Current Permanent Classified Employees of the Port of South Louisiana will be considered*

Position Duties

Minimum Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Other Qualifications

Job Duties: 

This position provides administrative and operational support to executive staff and supports the efficient operation of the executive offices at Port headquarters. Success requires strong organization, discretion, attention to detail, sound judgment, professional communication, and the ability to manage multiple priorities. The position offers the opportunity to work closely with Port leadership and support executive operations, Commission meetings, and high-visibility projects and events.

• Provides administrative support to the Port Operations Director and Airport Director, including preparing correspondence, reports, presentations, meeting materials, and other documents; managing schedules; coordinating meetings; and responding to routine inquiries. 
• Provides administrative and financial support for the Port of South Louisiana–St. John Airport, including recording incoming accounts receivable payments, monitoring budget-related activity, submitting accounts payable invoices with required documentation, processing Federal Aviation Administration and Louisiana Department of Transportation and Development grant-reimbursement reports, preparing state appropriation reports, coordinating Airport Committee meetings, and maintaining airport records
• Assigns or coordinates clerical tasks and may train or provide functional supervision to clerical staff for special projects. 
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Position-Specific Details:

Appointment Type: Promotional *NOTE: Only Current Permanent Classified Employees of the Port of South Louisiana will be considered*

Career Progression:  This position does not participate in a Career Progression Group.
Compensation: The salary offered will be determined based on qualifications and experience.   

Louisiana is a State as a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.  

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.  

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

 

Contact Information:

For further information about this vacancy, contact:

Lisa T. French  
Port of South Louisiana
678-640-6438 
[email protected]

Benefits

Supplemental Questions

Required Question

Agency Information

EmployerState of LouisianaAddress 1201 N 3rd St

Baton Rouge, Louisiana, 70802 Phone(866) 783-5462
Website http://agency.governmentjobs.com/louisiana/default.cfm