Administrative Assistant

Key Responsibilities: Coordinate complex domestic and international travel, including proactive tracking of flights and ground transportation Manage dynamic calendars, schedule meetings, and organize logistics for on-site and off-site events Prepare and process expense reports, reconcile statements, and ensure compliance with company policies Draft, edit, and proofread communications such as memos, emails, and other documents Attend executive staff meetings and assist with additional projects as assigned Educate executives on policies and new procedures (e.g., spend limits, city caps) Provide mentorship to other administrative assistants and support extended team members as needed Work effectively across multiple geographies and maintain a solid understanding of organizational structure Basic Qualifications: Bachelor’s degree or equivalent experience; 3+ years supporting executives in a corporate environment Preferred Qualifications: Ability to work independently in a fast-paced, global setting with professionalism and tact Excellent communication and interpersonal skills; strong collaboration and leadership abilities High attention to detail, strong organizational skills, and ability to prioritize effectively Initiative to anticipate needs and exercise sound judgment on behalf of executives Flexibility to adapt to changing priorities and strong analytical skills for problem-solving Positive, team-oriented attitude