Administrative Assistant

Standard Job Description

At Lockheed Martin Rotary and Mission Systems, we're on a mission to drive innovation and uphold the highest standards of business ethics. We believe that by pushing the boundaries of visionary thinking, we can achieve exceptional results. As a Lockheed Martin employee, you'll have the opportunity to make a meaningful impact while working in an environment that values integrity and excellence. You will play a critical role in ensuring operational excellence and executive efficiency for key leadership, directly contributing to the seamless execution of mission-critical programs.

THE WORK

In this position, you will provide high-level administrative support to three directors, ensuring their daily operations are managed with precision and efficiency.

Responsibilities include but are not limited to:

• Resolve priorities in a constantly changing, fast-paced environment.

• Manage Outlook calendars, e-mail accounts, and conference room reservations.

• Arrange domestic and international travel, including preparing detailed itineraries.

• Update presentations and other documents as needed. 

• Organize large meetings, including all-hands, onsite and offsite meetings to include catering and social engagements. 

• Manage domestic and international customer visits.

• Manage Teams sites and sharing relevant data on Teams channels.

WHO YOU ARE

Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.

Basic Qualifications

• Experience supporting multiple senior leaders (Directors or above) simultaneously.

• Experience managing multiple calanders, e-mail accounts, and conference room reservations.

• Proven track record of arranging complex domestic and international travel itineraries.

Desired Skills

• Past expereince creating and updating presentations and other documents for executive audiences

• Experience organizing large-scale meetings (all-hands, offsites) including catering and logistics.

• Managing Teams sites and sharing relevant data on Teams channels