Administrative Assistant / Medical Services (Aiken)

About the Department

Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Administrative Assistant / Medical Services (Aiken), who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health, Aiken-Barnwell Mental Health Center (ABMHC), 1135 Gregg Hwy, Aiken, SC 29801.

As the Administrative Assistant / Medical Services (Aiken), you will under general supervision, provide administrative clinical support at ABMHC.

Responsibilities for the Administrative Assistant / Medical Services (Aiken) include:

• Assist with medication refills, prior authorizations and patient assistance applications. This includes consultation with prescribers and
  pharmacies and communicating with patients/families. Employee will follow ABMHC Policy "Management of Prescription and Nonprescription
  Psychotropic Medications."
• Comply with Corporate Compliance Policy; all State and Federal laws; all Agency and Center policies and procedures. 
• Help ensure area is CARF accredited.
• Assist medical staff with monitoring charts for attendance, labwork liaison and follow up, compliance with controlled medication policies
  including obtaining urine drug screens.
• Pursue professional development through collegial consultation, supervision, continuing education, training, and licensure/certification as
  applicable.
• Provide administrative assistance to medical directory/APRNs/MDs and coordinates meetings with pharmaceutical representatives. Takes minutes at the quarterly medical staff meeting.
• Help ensure that medication rooms are maintained per SC Pharmacy Board. Medication is secured and logged accordingly.

Position Duties

• A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be submitted for the related work experience.
  
  Additional Requirements:
  • Ability to lift 10 pounds and operate a state vehicle. 

Minimum Qualifications

• Experience in healthcare setting
• Experience with processing and submitting prior authorizations for medications.
• Bilingual abilities in English and Spanish (or another language) are a plus.    

Other Qualifications

Post hire, employees must: 

• Have the ability to exercise discretion in interpreting and applying established departmental policies and procedures.
• Have the ability to carry out complex oral and/or written instructions. 
• Have the ability to communicate verbally and/or manually and in writing with staff and other agencies.
• Have the ability to deal courteously and effectively with the public. 
• Have the ability to utilize electronic health record.
• Have knowledge of the principles, policies and practices of office management.
• Have the ability to train other employees. 
• Have knowledge of medical terminology.
• Must attend Supervision which may vary from direct to general supervision and guidance, dependent upon on-the-job experience and responsibilities. 
• Be responsible for BHDD and Center policies and procedures and State policies, procedures, and regulations.
• Hold a valid driver's license and have dependable and reliable transportation.
• Be able to pass CPR and Managing Agitation in the Psychiatric Setting (MAPS) Certification. 

This position is essential and may be called back during crises/disasters/emergencies.

This position may require travel between clinics.

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application.  Any misrepresentation will result in your disqualification from employment.  Please complete the state application to include all current and previous work history and education.  A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees: 

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices *
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

Benefits

Supplemental Questions

Required Question

Agency Information

EmployerState of South CarolinaAgency Department of Behavioral Health and Developmental Disabilities Address 400 Otarre Parkway

Cayce, South Carolina, 29033 PhoneOIDD - (803)898-9600
OMH - (803) 898-8600